Title
Resolution to Approve Third Amendment to Professional Services Agreement with Aaron Seagraves as Public Art Administrator ($18,500.00) and Appropriate Funds from the Public Art Fund Balance ($20,500.00) (8 Votes Required)
Memorandum
Your approval is requested for a third amendment to the Professional Service Agreement with Aaron Seagraves for consulting services in the amount of $18,500.00. This Professional Service Agreement will extend the term of his agreement by five months, through December 31, 2013, and add $18,500.00 in compensation, for total compensation for the June 11, 2011 through December 31, 2013 period to an amount not to exceed $48,900.00.
The purpose of the City's public art program is to create public art to improve the aesthetic quality of public spaces and structures, provide cultural and recreational opportunities, contribute to the local heritage, stimulate economic activity and promote the general welfare of the community. The Ann Arbor Public Art Commission (AAPAC) is the oversight body of the program. Commission members are nominated by the Mayor and approved by City Council. Craig Hupy, Public Services Administrator, acts as the City liaison to AAPAC, and, under his direction, the Public Services Area provides support to the Commission.
Ann Arbor's public art program is in the process of completing several new public artworks this year and in 2014. Four design proposals for artwork at the Ann Arbor Stadium Bridges reconstruction are being considered this month. Public art projects located at a new rain garden installation, at Kingsley and First Street, and at the Argo Cascades, are also underway. Three artists have been selected to submit design proposals at Argo Cascades and are scheduled to visit Ann Arbor on August 3rd. Their proposals will be submitted in the fall. Installation of the art on the corner of Kingsley and First is scheduled to begin in the fall of 2013. Based on the needed support for the multiple public art projects that are planned, City staff determined that it was in the best interest of the City to extend the services of the consultant to assist the Commission and the public art program while City staff continue to provide budget planning and monitoring, communications, and general administration for the Public Art Fund.
As the chief contact person for AAPAC, Mr. Seagraves reports directly to the City of Ann Arbor's Public Services Area Administrator. He is currently contracted to work an average of 20 hours per week. His services include providing overall leadership, general management and assistance in the daily operations of the public art program, planning and development, public relations, and the coordination of projects with City staff, stakeholders and artists.
Beginning July 1, 2013, due to the changes in the Art Ordinance, an administrative budget was not approved as part of the FY 2014 budget. This requested appropriation will serve as the dollars necessary to fund the Public Art Administrator; as well as, miscellaneous administrative expenses.
Staff
Prepared by: Craig Hupy, Public Services Area Administrator
Reviewed by: Abigail Elias, Chief Assistant City Attorney
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Public Art Administrator is currently administrating several public art projects;
Whereas, A third amendment to the professional services agreement with Aaron Seagraves that extends the term of his agreement through December 31, 2013, and adds $18,500.00 in compensation for a total amount not to exceed $48,900.00, will allow him to provide services for the administration of the current public art projects; and
Whereas, Funding for this agreement is available in the Public Art Fund, fund balance;
RESOLVED, That City Council approve the third amendment to the professional services agreement with Aaron Seagraves to extend the term of the agreement though December 31, 2013, and add $18,500.00 in compensation for a total contract amount not to exceed $48,900.00;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said third amendment to the professional service agreement with Aaron Seagraves after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That $20,500.00 be appropriated from the Public Art Fund, fund balance, to be available without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.