Title
Resolution to Approve Amendment No. 1 to Professional Services Agreement with AM Data Service, Inc. for OnBase Support (Not to Exceed $181,000.00/Amendment 1; Total NTE $331,000.00/Agreement)
Memorandum
Attached for your review and approval is a resolution that will approve an amendment to the existing professional services agreement between the City of Ann Arbor and AM Data Service, Inc. currently providing OnBase software application development and implementation services to the City. This amendment adds support services for OnBase, the City's Enterprise Content Management System, to continue to be efficiently and effectively used to enhance business processes within various City Service Units.
Enterprise content management has been a multi-year project that involved the optimization of business workflows, the digitizing and cataloging of documents across the organization, and the implementation of supporting systems for locating, integrating and managing electronic documents.
The long-term strategy for Electronic Content Management is to continue to build on OnBase, moving it into ITSU’s core operations, and continuing to integrate it with the City's enterprise systems. This incremental approach will build a true enterprise document repository where all related documents can be viewed from a single system.
By bringing in a contract OnBase Developer, the City's Information Technology Service Unit can continue to focus on OnBase support and development requests that the City Service Units have identified in an efficient and effective manner.
AM Data Service, Inc. received Human Rights and Living Wage approval on March 1, 2013. Funding for the additional services being requested in FY2013 is approved and is available in the FY2013 Information Technology Budget. The remainder is planned in the FY2014 Information Technology Budget.
Staff
Prepared by: Madhuri Raju, Applications Delivery Manager, IT Services Unit
Reviewed by: Tom Crawford, CF...
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