Title
Resolution to Approve a Contract with D & J Contracting for Improvements to Esch Park ($39,219.25)
Memorandum
Attached for your review and action is a resolution to approve a $39,219.25 contract with D & J Contracting to make improvements to Esch Park.
Esch Park is a 4.5 acre neighborhood park located in south Ann Arbor. The park contains a play area, ball fields, asphalt walks and game courts. The asphalt walk and game court have deteriorated, with severe cracks and broken surfacing making the playing and walking surface uneven. Additionally, the playground does not have pathways leading to it, making the area out of compliance with the Americans with Disabilities Act. Bringing neighborhood parks into compliance with the ADA act is a stated goal in the PROS plan.
This project includes replacement of the game court surfacing and walkways, and the addition of walkways to the play area. Other small improvements include installing picnic tables, benches and shade trees.
Bids were received from twelve contractors:
D & J Contracting $39,219.25*
Nagle Paving $61,056.75
Margolis Contracting $61,116.00
Dave's Contracting Co. $65,003.00
TSP Environmental $68,720.00
Rolar $76,989.65
Pranam Global Tech $85,075.20
Construction Solutions $91,477.16
Erie Construction LLC $92,740.43
E&L Construction Group $98,198.42
Mark 1 Restoration $104,696.00
DRV Contractors $106,904.60
*Lowest Responsible Bid
A 10% construction contingency ($3,922.00) is included to cover potential contract change orders to be approved by the City Administrator. It is requested that a $43,141.25 contract and contingency amount be approved for the life of the project without regard to fiscal year. Funding is available in the approved FY2013 Park Maintenance and Capital Improvements Millage.
The Park Advisory Commission recommended approval of this contract at their February 26, 2013 meeting.
D & J Contracting meets the living wage and prevailing wage requirements and received Human Rights approval on February 13, 2013.
Staff
Prepared by: Amy Kuras, Landscape Architect IV
Reviewed by: Colin Smith, Parks & Recreation Services Manager
Sumedh Bahl, Community Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, Esch Park is in need of improvements to replace aging infrastructure;
Whereas, Improvements to the park will include replacement of the existing asphalt surfacing, and providing new paths to for barrier free access, and adding park furniture and landscaping;
Whereas, The Park Advisory Commission recommended approval of this contract at their February 26, 2013 meeting;
Whereas, Competitive bids were received by Purchasing on January 31, 2013;
Whereas, D & J Contracting submitted the lowest responsive bid;
Whereas, D & J Contracting received Human Rights approval on February 13, 2013; and
Whereas, Funding for the project is available in the approved FY2013 Park Maintenance and Capital Improvements Millage;
RESOLVED, That City Council approve a contract with D & J Contracting to make improvements to Esch Park in the amount of $39,219.25 and approve a construction contingency of $3,922.00 (10%) to cover potential contract change orders with all funds to be expendable for the life of the project without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency.