Title
Resolution to Approve the Procurement of Water Meters from Michigan Meter Technology Group, Inc. ($35,927.70)
Memorandum
Attached is a resolution to authorize the procurement of Water Meters from Michigan Meter Technology Group, Inc., for an amount not-to-exceed $35,927.70. ITB#4152 was issued in April, 2011 for Procurement of Water Meters to replenish the depleted inventory. The following four bids were received for furnishing water meters;
Badger Meter, Inc. - $26,788.50 (base bid not submitted; unit prices read)
SLC Meter Service, Inc. - $33,190.64 (Alt Bid 1; base bid not submitted)
Michigan Meter Technology Group - $35,927.70
Etna Supply Company - $40,440.00 (base bid not submitted; unit prices read, unit price list incomplete)
The bid documents requested submittal of pricing for Neptune meters. A technical review of meters available in the open market was conducted to determine which meter should be selected. The technical review focused on ease of product maintenance, product reliability, overall product quality and quality of customer service. The results of the technical review indicated that Neptune meters provided the most appropriate product for the City's needs. Only one bidder submitted bids including the specified meter brand; Michigan Meter Technology Group, Inc. The apparent low bidder did not supply pricing for the specified meters. In addition, it was desired to locate a vendor that could offer local technical support for their represented product. Michigan Meter Technology Group, Inc. is able to offer the desired local support through their office in Madison Heights, Michigan.
Since Michigan Meter Technology Group, Inc. submitted the only bid to supply the specified water meters, the contract for procurement of Water Meters was awarded to Michigan Meter Technology Group via resolution #R-11-274. Purchases in the amount of $35,927.70. were approved for FY12. We are returning to Council for an additional award of $35,927.70 using the approved contract and bid pricing through April 25, 2013.
The water meters and supplies to be purchased will be used for operations and maintenance requirements such as new meter accounts, or to replace non-warranty meters.
Sufficient funds have been budgeted in the approved FY13 Public Services Area, Operation and Maintenance budgets of the Water Supply System (0042) and Sewage Disposal System (0043).
Michigan Meter Technology Group, Inc. received Human Rights Approval on October 19, 2012.
Staff
Prepared by: Jean Pearson, Customer Service Supervisor
Reviewed by: Craig Hupy, Public Services Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Public Services Area needs to purchase water meters and supplies for operations and maintenance of the water and sanitary system;
Whereas, Of the four bids received, Michigan Meter Technology Group, Inc., provided the only bid for the specified equipment;
Whereas, The contract for procurement of water meters was awarded to Michigan Meter Technology Group via Resolution #R-11-274 and pricing is good until April 25, 2013;
Whereas, Funds are budgeted in the FY13 approved Public Services Area, Operation and Maintenance budgets of the Water Supply System (0042) and Sewage Disposal System (0043); and
Whereas, Michigan Meter Technology Group, Inc., received Human Rights approval on October 19, 2012;
RESOLVED, That Council authorizes the procurement of water meters from Michigan Meter Technology Group, Inc. for an amount not-to-exceed $35,927.70; and
RESOLVED, That the City Administrator be authorized to take any necessary actions to implement this resolution.