Title
Resolution to Approve a Purchase Order to Cogsdale Corporation for Annual Software Maintenance and Support Agreement for FY2013 (NTE $70,000.00)
Memorandum
Attached for your review and action is a resolution authorizes the creation of a purchase order to Cogsdale Corporation not to exceed $70,000.00 for maintenance and support of the Water Utility Management System software for FY2013.
The Cogsdale software is primarily used by the Customer Services Unit for supporting Water Utilities, Solid Waste, Airport, and Administration, customer account management, billing and financial tracking. During the course of the year software upgrades and annual maintenance are required and as the developer of this proprietary software, Cogsdale, is the sole source provider.
The Cogsdale software maintenance costs are $62,258.81 with the remaining $7,741.19 of the purchase order allocated toward additional support services for support of the City’s custom software configuration.
It is imperative to maintain the agreement with Cogsdale Corporation to receive application updates and maintain support. The City has a perpetual license to run the Cogsdale Corporation software.
Cogsdale Corporation received Human Rights and Living Wage compliance approvals on August 1, 2012.
Staff
Prepared by: Joshua Baron, IT Applications Delivery Manager
Reviewed by: Dan Rainey, Director, Information Technology Service Unit
Reviewed by: Tom Crawford, CFO, Financial and Administrative Services Unit
Approved by: Steven D. Powers, City Administrator
Body
Whereas, Cogsdale Corporation, the developer of this proprietary software, is the only vendor that can provide such Water Utility Customer Information System maintenance and enhancements;
Whereas, The annual costs for the maintenance agreement with Cogsdale Corporation are not to exceed $70,000.00;
Whereas, Renewing a maintenance agreement with Cogsdale Corporation for these applications is necessary to receive applications upd...
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