Title
Resolution to Approve Purchase of Sodium Hexametaphosphate for Water Treatment from Water Solutions Unlimited Bid No. ITB-4229 (estimated $77,200.00/yr)
Memorandum
Your approval is requested to authorize the purchase of sodium hexametaphosphate for the water treatment process. Sodium hexametaphosphate is used for stabilizing the water after the softening process. Failure to add sodium hexametaphosphate can lead to plugging of water filters which will adversely affect the Water Treatment Plant's ability to meet water demands. The estimated cost of this chemical for FY13 is $77,200.00.
The following bids were received:
Water Solutions Unlimited $ 96.40/cwt or $0.964/lb
Carus Corporation $100.80/cwt
F2 Industries $103.90/cwt
Pristine Water Solutions $105.00/cwt
Shannon Chemical $116.85/cwt
AWC $119.00/cwt
PVS Nolwood Chemicals $151.00/cwt
It is recommended that the resolution be approved to satisfy the Water Treatment Service Unit's requirement for sodium hexametaphosphate from Water Solutions Unlimited as the lowest responsible bidder.
In the event Water Solutions Unlimited is unable to furnish the chemical, it is requested that the City Administrator be authorized to accept the next lowest responsible bid for the sodium hexametaphosphate purchase.
It is also recommended that the purchasing agreement be extended for up to three additional years at no increase in cost if the vendor is agreeable, and if the City deems it to be in its best interest.
Funds are specifically budgeted for this purchase in the approved FY13 Operations and Maintenance budget for the Water Supply System. Future contract years are subject to City Council's annual appropriation.
Staff
Prepared by: Molly Wade, Manager, Water Treatment Services
Reviewed by: Craig Hupy, Interim Public Services Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Water Treatment Services Unit uses sodium hexametaphosphate in the water treatment process;
Whereas, Contracts for supplying estimated requirements are the most stable and cost-effective way of meeting water treatment needs;
Whereas, Of the bids received to supply sodium hexametaphosphate per Bid No. ITB-4229, Water Solutions Unlimited submitted the lowest bid; and
Whereas, Water Solutions Unlimited received Human Rights approval on June 11, 2012;
RESOLVED, That Council accepts the Water Solutions Unlimited bid of $96.40/cwt for sodium hexametaphosphate in accordance with the terms of Bid No. ITB-4229;
RESOLVED, That the City Administrator be directed to approve a purchase order with Water Solutions Unlimited for purchase of sodium hexametaphosphate in accordance with this resolution at a projected cost of approximately $77,200 for FY13;
RESOLVED, That the City Administrator be authorized to renew the purchase order for up to three one-year periods providing both parties agree to an extension and subject to the availability of funding;
RESOLVED, That the City Administrator be directed to accept the next lowest responsible bidder if Water Solutions Unlimited is unable to furnish adequate supplies; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.