Title
Resolution to Approve a Purchase Order to Duncan Video, Inc. for the Community Television Network Production Truck Camera Upgrade ($113,118.28)
Memorandum
Attached for your review and action is a resolution authorizing a purchase order to Duncan Video, Inc. in the amount of $113,118.28 for purchase of high definition cameras for the Community Television Network (CTN) Production Truck. Funding for this purchase is coming from the Production Equipment Fund in the approved FY2012 budget.
CTN will use this equipment to enable high definition video capture capabilities to productions for television and internet content produced in the Production Truck, and allow CTN to better serve the City of Ann Arbor and the community at large with quality programming of high value to the City of Ann Arbor residents.
ITB-4233 was distributed on the Michigan Intergovernmental Trade Network and received four bids. After reviewing the five proposals, CTN decided to proceed with Alternates B + C.
The main bid was for three (3) Sony HXC-100K cameras. Alternate A was for adding one (1) additional Sony HXC 100K camera. Alternate B was for three (3) Hitachi Z-HD5000-FT1 Cameras. Alternate C was for adding one (1) additional Hitachi Z-HD5000-FT1.
The Hitachi cameras are significantly less expensive than the Sony cameras and allow us to purchase a total of four (4) cameras; thus the decision to accept the bids for Alternates B + C.
Alternates B + C
VTP, Inc. $116,508.00
Duncan Video, Inc. $113,118.28
Great Lakes Multimedia Supply, Inc. $118,650.00
Pro Video Systems $116,268.00
AVI Systems, Inc. $124,448.00
Duncan Video, Inc. was determined to be the lowest responsible bidder. The bid tabulation is attached.
Duncan Video, Inc. received contract compliance approval on May 23, 2012, and complies with the provisions of the City's living wage ordinance. Approval of the purchase order to Duncan Video, Inc., in the amount of $113,118.28 for the purchase upgraded cameras for CTN's production truck is recommended.
Staff
Prepared by: Ralph Salmerón, CTN Manager
Reviewed by: Lisa Wondrash, Communications Unit Manager
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City issued ITB-4233 in May 2012 for the purchase high definition cameras for the Community Television Network (CTN) Production Truck ;
Whereas, Duncan Video, Inc. was the lowest responsible bidder;
Whereas, Duncan, Inc. received contract compliance approval on May 23, 2012, and
Whereas, The funding for this purchase of equipment is budgeted for and available in the Production Equipment Fund of the FY2012 Community Television Network (CTN) budget;
RESOLVED, That City Council approve a purchase order with Duncan Video, Inc. in the amount of $113,118.28 for the purchase upgraded cameras for Community Television Network (CTN) Production Truck; and
RESOLVED, That funds be made available and the City Administrator be authorized to take all necessary actions to implement this Resolution without regard to fiscal year.