Title
Resolution to Award a Construction Contract to Pamar Enterprises, Inc. ($437,560.50, Bid No. ITB-4211) for the Wayne Street Improvements Project
Memorandum
Attached for your review and approval is a resolution to award a contract to Pamar Enterprises, Inc. in the amount of $437,560.50 for the Wayne Street Improvements Project.
Currently Wayne Street from Washtenaw Avenue to Day Street is in need of several improvements. The street pavement is in a poor condition and it should be resurfaced. There is no sanitary sewer main on Wayne Street, and the water main extends along only one block of the street. There is a history of sanitary sewer back-ups at several residential properties and the First Church of Christ Science where the properties are currently served by sanitary sewer leads crossing neighboring properties (cross lot services). Similarly, one of the residential properties on Wayne Street has a cross lot water service.
The proposed construction project will complete the water main loop on Wayne Street from Washtenaw Avenue to Day Street. It will include installation of the missing sanitary sewer mains from Washtenaw Avenue to Lorraine Place, and about 100 feet of sanitary sewer main south of Day Street. The street resurfacing work will include the resurfacing of the street, some curb and gutter replacement and construction of ADA corner ramps.
A Public Meeting was held on January 11, 2012 at Tappan Middle School. At this meeting staff presented the project design and the phasing for the construction. The residents asked general questions, supported the project, and received information about how to contact the staff if needed.
For this construction contract we received eight (8) bids on Tuesday, March 6, 2012. The low bid from Pamar Enterprises, Inc. of $437,560.50 is approximately 34% below the Engineer's Estimate. The construction of the project is scheduled to begin in May of 2012 and to be completed in July 2012.
Pamar Enterprises, Inc. received Human Rights approval on March 13, 2012. The contractor employees on this project will be compensated in accordance with the City of Ann Arbor Living Wage Ordinance.
Staff
Prepared by: Homayoon Pirooz, P.E., Project Management Manager
Reviewed by: Craig Hupy, Interim Public Services Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, It is time to resurface Wayne Street from Washtenaw Avenue to Day Street;
Whereas, It is necessary to install new water main and sanitary sewer main at Wayne Street prior to resurfacing the street;
Whereas, This project is included in the City's Capital Improvement Plan;
Whereas, Funding for this project is included in the approved water, sewer, and street millage fund capital budgets;
Whereas, Competitive bids were received by the Procurement Unit on March 6, 2012 and Pamar Enterprises, Inc. of New Haven, MI, was the lowest responsible bidder at $437,560.50;
Whereas, It is now necessary to enter into a Contract with Pamar Enterprises, Inc. company for the construction of Wayne Street Improvements Project; and
Whereas, Pamar Enterprises, Inc. received Human Rights approval on March 13, 2012 and complies with the Living Wage Ordinance;
RESOLVED, That a contract in the amount of $437,560.50 be awarded to Pamar Enterprises, Inc. for the construction of the Wayne Street Improvements Project (Bid No. ITB-4211);
RESOLVED, That a contract contingency amount of $45,000.00 be established and that the City Administrator be authorized to approve additional change orders to the construction contract with Pamar Enterprises, Inc. not to exceed $45,000.00 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.