Title
Resolution to Approve Amendment #1 to the Professional Services Agreement with SmithGroupJJR for Work Related to the Environmental Assessment for the Runway 6/24 Safety Extension Project at the Ann Arbor Airport ($26,552.64)
Memorandum
Attached for your review and approval is amendment #1 to the February 2, 2009 Professional Services Agreement between the City and SmithGroupJJR. Amendment #1 is in the amount of $26,552.64 and covers additional consulting work that was necessary to address requests from the Federal Aviation Administration (FAA), Citizens Advisory Committee and the public input process. The original Professional Services Agreement of $112,489.53 was approved by City Council on February 2, 2009.
In early 2009, City Council authorized the undertaking of an Environmental Assessment (EA) to identify potential impacts that may be related to the extension of runway 6/24 at the Ann Arbor Airport. The EA process is a requirement of the FAA and the Michigan Department of Transportation - Office of Aeronautics (MDOT-Aero), which regulate aviation activities at the Ann Arbor Airport. This highly regulated process is dictated by the National Environmental Policy Act (NEPA) and includes a significant public input process.
The City is using two firms, SmithGroupJJR and URS Corporation, to complete the EA because of unique FAA regulations. The bulk of the EA work has been completed, the public hearing finished and comments received from the public, governmental agencies and the FAA. Additional work was completed by both consultants to address the FAA comments and the City's responded to those comments in November, 2010. The FAA's response was received nearly a year later (September, 2011).
The remaining work on the EA includes modifications based on the FAA comments, coding public and agency comments and responses for the final EA document, preparation of the Errata and FONSI for submission to MDOT-Aero. There is about 2-3 months of work remaining to complete the EA.
In addition to the extended length of the process, the work effort and detail required of the consultants went well beyond the original EA scope of work. The $26,552.64 covered by this contract amendment has been approved by MDOT-Aero and will be funded by the Airport Improvement Program grant that is also on the agenda for Council's consideration.
SmithGroupJJR received Human Rights and Living Wage approval on May 12, 2011.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facility Manager
Reviewed by: Craig Hupy, Interim Public Services Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City entered into a Professional Services Agreement dated February 2, 2009 with SmithGroupJJR to complete work on the environmental assessment project related to the proposed runway 6/24 safety extension project at the Ann Arbor Airport;
Whereas, The scope and duration of the original project has been increased as a result of requests from the Federal Aviation Administration, agencies and the public;
Whereas, The City has received grant funding from the FAA and MDOT that will fund the work proposed under this Agreement; and
Whereas, SmithGroupJJR received Human Rights and Living Wage approval on May 12, 2011;
RESOLVED, That City Council approve contract amendment #1 in the amount of $26,552.64 with SmithGroupJJR for additional consulting services related to the Environmental Assessment work at the Ann Arbor Airport;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.