Title
Resolution to Approve a Contract with Fonson, Inc. to Renovate Roads and Parking Lots, Construct Pathways and Improve Stormwater Management at Buhr Park and Cobblestone Farm ($786,536.00)
Memorandum
Attached is a resolution for you to approve a $786,536.00 contract with Fonson, Inc. to renovate roads and parking lots, complete pathway connections and improve stormwater management at Buhr Park and Cobblestone Farm.
The roads and parking lots at Buhr Park have deteriorated due to use and poor drainage. The parking lot serving the pool and ice arena does not meet barrier free code, and the path system is incomplete, forcing pedestrians to walk on the park road to access park facilities, creating unsafe conditions for pedestrians.
The project would renovate the existing facilities, and improve stormwater management by including bioswales, porous pavement, and stormwater basins to improve water quality. The proposed path system would allow pedestrians to safely access both Cobblestone Farm and the Buhr Pool and Ice Arena, as well as make the connection from Essex Street to the park facilities. The pedestrian connections, parking lot expansion and stormwater improvements were included in the Stormwater Management Plan completed in 2000. The need for these renovations is also noted in the 2011 - 2015 Parks & Recreation Open Space Plan as part of the park system infrastructure needs assessment. PAC recommended approval of this contract at their February 28th meeting.
The project was bid with two alternates to allow for flexibility in regards to construction scheduling and available funding. The first alternate would improve the parking lot at Cobblestone Farm by repaving the asphalt, replacing curbs, providing additional parking spaces, and adding stormwater features to accept runoff from the parking lot. The second alternate would be to replace the asphalt service drive to the pool and ice arena. Staff recommends both alternates as funding is available and the finished project will look more unified.
Following ten bids were received in response to ITB-4196:
Base Bid Alternate #1 Alternate #2 Total Bid
Pranam Global Tech $337,000.00 $115,000.00 $47,000.00 $499,000.00
Fonson, Inc. $612,525.00 $140,010.00 $34,001.00 $786,536.00*
E.T. Mackenzie $616,990.00 $168,000.00 $49,000.00 $833.990.00
Verdeterre $649,230.00 $174,300.00 $23,550.00 $847,080.00
The T&M Companies $648,635.00 $172,495.00 $38,270.00 $859,400.00
Nagle Paving $688,925.00 $175,975.00 $26,650.00 $891,550.00
KCI $685,835.00 $208,608.00 $33,165.00 $927,608.00
Renaissance
Restoration $737,900.00 $174,005.00 $36,234.00 $948,139.00
Merlo $855,800.00 $212,600.00 $37,100.00 $1,105,500.00
Florence $854,600.00 $227,100.00 $32,300.00 $1,114,000.00
*Lowest Responsible Bid
The low bidder was rejected as a result of being non responsive on several items, including errors with calculations resulting in a bid where completion of the work was not feasible for the amount proposed since no paving subcontractors were listed, and the contractor did not include testing fees, which were both requirements of the bid.
Staff is recommending awarding a contract to Fonson, Inc. in the amount of $786,536.00 to renovate roads and parking lots, construct pathways and improve stormwater management at Buhr Park and Cobblestone Farm. You are also requested to approve a 10% construction contingency ($78,654.00)) to cover potential contract change orders to be approved by the City Administrator. It is requested that $865,190.00 be approved for construction contract and associated contingency for the life of the project without regard to fiscal year. Funding is available in the approved FY2012 Park Maintenance and Capital Improvements Millage and the approved FY2012 Park Rehabilitation and Development Millage.
Fonson, Inc. meets the living wage and prevailing wage requirements and received Human Rights approval on January 19, 2012.
Staff
Prepared by: Amy Kuras, Landscape Architect II
Reviewed by: Colin Smith, Parks & Recreation Services Manager
Sumedh Bahl, Community Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The roads and parking lots at Buhr Park and Cobblestone Farm are in need of renovation, and the path system through the park is incomplete;
Whereas, The Stormwater Management Plan completed in 2000 included expansion of the Cobblestone parking lot, construction of connector pathways, and additional stormwater management;
Whereas, Fonson, Inc. submitted the lowest responsible bid in response to ITB 4196;
Whereas, Fonson, Inc. received Human Rights approval on January 19, 2012; and
Whereas, Funding for the project is available in the approved FY2012 Park Maintenance and Capital Improvements Millage and the approved FY2012 Park Rehabilitation and Development Millage;
RESOLVED, That City Council approve a contract with Fonson, Inc. to renovate the Buhr Park and Cobblestone Farm roads and parking lots, construct connector pathways and provide additional stormwater management for $786,536.00 and authorize a construction contingency of $78,654.00 (10%) to cover potential contract change orders to be approved by the City Administrator;
RESOLVED, That $865,190.00 be approved for the life of the project without regard to fiscal year;
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.