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File #: 24-1487    Version: 1 Name: 9/16/24 - Watermain Line Stops and Insertable Valves
Type: Resolution Status: Passed
File created: 9/16/2024 In control: City Council
On agenda: 9/16/2024 Final action: 9/16/2024
Enactment date: 9/16/2024 Enactment #: R-24-379
Title: Resolution to Approve a Two (2) Year Construction Contract with Watertap, Inc. for Watermain Line Stops and Insertable Valves (Not-to-Exceed $350,000.00, RFP 24-42)
Attachments: 1. RFP 24-42 Watermain Line Stops and Insertable Valves.pdf, 2. RFP No 24-42 Watermain Line Stops and Insertable Valves - Bidder Watertap Inc.pdf, 3. Watertap - Safety Manual - 2022_.pdf, 4. Watermain Line Stops and Insertable Valves Evaluation Results.pdf, 5. WATERTAP INC - Construction Agreement v2.pdf
Title
Resolution to Approve a Two (2) Year Construction Contract with Watertap, Inc. for Watermain Line Stops and Insertable Valves (Not-to-Exceed $350,000.00, RFP 24-42)
Memorandum
Attached for your review and action is a resolution to approve a two (2) year construction contract with Watertap, Inc in the amount not-to-exceed $350,000.00 for the installation of water main line stops and insertable valves.

Each year Public Works encounters situations where sections of water mains must be isolated to replace valves, install fire hydrants or make emergency repairs. Installation of temporary line stops and valves enable this work to be performed with minimal interruption of water service.

The request for proposals was advertised on the City's website and on the Michigan Intergovernmental Trade Network (MITN) website. One (1) proposal was received and publicly opened on July 26, 2024. A selection committee comprised of Public Services staff reviewed the proposal and determined that the proposal was the Best Value based on the criteria in ORD-21-41:

* Qualifications, Experience, & Accountability (20%)
* Workplace Safety (20%)
* Workforce Development (20%)
* Social Equity & Sustainability (20%)
* Schedule of Pricing/Cost (20%)

Staff recommends that City Council approve a contract with Watertap, Inc. for this service. Watertap, Inc. complies with the City's Non-Discrimination, Conflict of Interest and Living Wage ordinances.

This contract was bid with the understanding that it could be extended for one (1) additional 2-year term at the mutual consent of the City and the Contractor with a one-time cost escalator of 3%. This Resolution would authorize the City Administrator to approve such an extension.

Budget/Fiscal Impact: Funding is available in the approved FY25 Water System Operation and Maintenance Budget and will be available in subsequent budgets if approved by council.

Watertap, Inc. complies with the City's Non-Discrimination and Living Wage Ordinanc...

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