Title
Resolution to Authorize a Participation Agreement and Main Services Agreement with the Courts and Law Enforcement Management Information System (CLEMIS) Authority for the Ann Arbor Police Department ($122,652.00) and 15th District Court ($9,527.00)
Memorandum
The Ann Arbor Police Department and the 15th District Court utilize the Courts and Law Enforcement Management Information System (CLEMIS) for mission-critical data sharing, criminal justice information management, and public safety records. CLEMIS is a regional multi-faceted information system that enables the electronic sharing of data among approximately 250 governmental entities across Michigan.
The CLEMIS system is currently transitioning from an operation managed by Oakland County to an independent, self-sustaining public body corporate and politic known as the CLEMIS Authority (Authority), established under the Urban Cooperation Act of 1967, MCL 124.501. To continue receiving these essential services, the City of Ann Arbor must enter into a Participation Agreement to join the Interlocal Agreement and a Main Services Agreement (MSA) to govern the provision of software and support services. In essence, this is a name change to reflect the new authority. The name change is from CLEMIS to CLEMIS Authority.
The Police Department is in the process of reviewing and potentially changing the Records Management System vendor, currently CLEMIS, however until such change is made the CLEMIS services are still required. As the Records Management System change process moves forward the CLEMIS services will be adjusted as functions are replaced with any new software services.
This joint resolution authorizes the participation of both the Police Department and the 15th District Court under the new Authority structure. The Police Department has received a quote for FY2027 with an annual fee of $111,502.00. The 15th District Court has received a quote for FY2027 with an annual fee of $9,527.00.
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