Title
Resolution to Approve a Three-Year Software Subscription Agreement with SolarWinds via CDW Government, LLC for Network Monitoring and Security Auditing and to Appropriate Funding from the Information Technology Services Fund Balance ($174,607.59) (8 Votes Required)
Memorandum
Attached for your review and approval is a resolution authorizing payment to SolarWinds via CDW Government, LLC in a total amount not to exceed $174,607.59 over three fiscal years (FY2026-FY2028).
Information Technology Services uses several SolarWinds software products to manage the City's computing network and to provide monitoring and security auditing of the environment.
Budget/Fiscal Impact: The cost of the software subscriptions totals $52,927.46 in FY2026, $58,031.32 in FY2027, and $63,648.81 in FY2028.
While the expenditure was anticipated during FY2026 Information Technology Services budget development, the actual subscription cost reflects vendor licensing increases that exceeded initial estimates. Information Technology Services reviewed alternative products and licensing options and determined that continuing with SolarWinds represents the most cost-effective and operationally sound approach for the City when considering total cost of ownership, operational impact, and security requirements.
For FY2026, $20,000.00 was budgeted in the Information Technology Services Fund, and an additional $32,927.46 is requested to be appropriated from the Information Technology Services Fund balance to fully fund the FY2026 subscription costs.
The amount of $58,031.32 has been budgeted in the FY2027 Information Technology Services Fund budget. Expenditures for FY2028 will be planned for and budgeted in the FY2028 Information Technology Services Fund budget.
Staff
Prepared by: Jennifer Grimes, Infrastructure and Cybersecurity Manager
Reviewed by: David Harris, Network Manager
Joshua Baron, Director, Information Technology Services Unit
Approved by: Milton Do...
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