Title
Resolution to Approve a Construction Contract with Michigan Energy Services, Inc. for Geothermal Design and Installation at Bryant Community Center ($176,226.00)
Memorandum
This resolution seeks City Council approval of a construction contract with Michigan Energy Services, Inc. for the final design and construction of a geothermal installation at the Bryant Community Center. Funding for this project is provided through a successfully secured U.S. Department of Energy, Energy Efficiency and Conservation Block Grant that the Office of Sustainability and Innovations ("OSI") secured for $182,360.00 to make the Bryant Community Center carbon neutral (or as close as possible) and for it to serve as a living, learning laboratory of climate action. City Council accepted and appropriated these funds in December 2023 via resolution R-23-435.
Upon receipt of this U.S. Department of Energy ("DOE") award, City staff completed an energy assessment of the Bryant Community Center to identify the highest priority areas for investment. Based on these findings, staff solicited proposals from multiple contractors to complete the identified work streams (e.g., electrical upgrades, lighting replacements, insulation installation, solar expansion, and geothermal installation). Because the geothermal installation is going to be the largest expenditure of the U.S. DOE Energy Efficiency and Conservation Block Grant funds, staff focused first on getting bids for this work.
To identify potential bidders, staff reviewed the Michigan Saves approved contractor list for geothermal installers that operate within the Ann Arbor area. A scope of work for the geothermal project was then sent to each such installer and a bid requested. Multiple installers indicated an inability to bid (too much work, not sure they could comply with the federal contracting requirements, inability to meet timeline, etc.). Two firms submitted formal bids - Michigan Energy Services, Inc., and Haley Mechanical....
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