Title
Resolution to Approve An Amendment to the Circular Economy Grant Agreement with?the Michigan Department of Environment, Great?Lakes,?and Energy?to?Amend the Budget to Lower the City's Required Match Amount?
Memorandum
On August 18, 2024, staff in the Office of Sustainability and Innovations (OSI) applied for?grant funding?from?the Michigan Department of Environment, Great?Lakes,?and Energy (EGLE)?through their?NextCycle?Circular Economy?Grant program, to create a circular economy action plan.?After some delays from the State, the City was alerted that it had won this grant and given the grant agreement. On March 17, 2025 City Council approved a resolution to accept and appropriate this grant funding and all grant forms were signed on March 18, 2025.
Unfortunately, because of the delay in getting the grant agreement from the State, match funding that the City had included in its original grant proposal had already been expended by the time the final grant award was signed. This meant that the majority of the originally proposed match portion of the grant award could no longer count towards the required match.
In light of this, OSI staff started working with EGLE to amend the grant agreement to edit the match portion of the award, explicitly removing funding that had already been expended to support the City's contract with G.O. Williams & Associates LLC (G.O. Williams), putting some match towards the City's contract with Kittali Weidner LLC, and lowering the amount of required match from 48% to approximately 20%. The State agreed and also encouraged the City to condense its workplan to have fewer line items in its approved budget.
After some discussion with the State, a final revised proposed budget amendment was landed upon. This proposed budget amendment will reduce the City's match from $91,000 to $25,625 (approximately 20% of the total award). Of this match, $3,125 will be for final close out work with G.O. Williams (work that is now complete)...
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