Title
Resolution to Approve Change Order No. 1 to the Contract with Huron Valley Electric, Inc. to Cover Additional Project Costs of $17,275.00 for the Fire Station 3 Emergency Generator, RFP #24-43 (Total Contract Amount: $82,275.00)
Memorandum
Attached for your review and action is a resolution to approve Change Order No. 1 to the contract with Huron Valley Electric, Inc. for Fire Station 3 Emergency Generator, RFP #24-43 ($82,275.00)
In October 2024, Huron Valley Electric, Inc. was selected as the lowest responsible bidder with a cost of $65,000.00 based on specifications outlined in RFP #24-43. The project was to install an emergency generator at Fire Station 3. Fire Station 3 has never had an emergency generator and loses power more than any other fire station. This is due to the aging overhead infrastructure in the neighborhood that feeds it. The Office of Sustainability and Innovation was involved in significant research to determine the feasibility of battery or other alternative emergency power sources. None of these alternative power sources were determined to be cost feasible.
When the project manager from Huron Valley Electric got into the work, it was discovered the power feeding into Station 3 is a very old, unique voltage called 120V/240V delta service. This voltage will not work with the new generator and does not meet the current electrical code. Huron Valley Electric has quoted an additional $17,275.00 to work with DTE to install a new transformer and resolve this voltage issue.
As this Change Order No. 1 will place the total contract over the $75,000.00 threshold that requires City Council's approval, staff are seeking City Council's authorization to increase the contract amount for the Fire Station 3 Emergency Generator project from $65,000.00 to $82,275.00.
Budget/Fiscal Impact: This project was an approved supplemental funding request for FY25, and this new amount is still within the budgeted funding amount. We are recommending a 5%...
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