Title
Resolution to Authorize a Sole Source Purchase Order to MacQueen Equipment, LLC of Lake Orion, Michigan, for Fleet Parts (Not to Exceed $110,000.00)
Memorandum
The proposed resolution authorizes the purchase of truck and equipment replacement parts with related accessories and services in an amount not to exceed $110,000.00 per year from MacQueen Equipment, LLC (formerly Bell Equipment Company) for FY24 and FY25, subject to the availability of funding in FY25.
MacQueen Equipment, LLC is the sole area distributor for Elgin, Trackless, Madvac and Heil parts. The advantages of sole source supply include reduced inventory requirements and the familiarity that mechanics have to diagnose and repair equipment in a timely manner.
The City currently has five Elgin street sweepers, six Trackless assets, one Madvac sweeper and five refuse trucks with Heil bodies. The requested amount for each fiscal year is based on fleet's regular maintenance history for these vehicles.
Budget/Fiscal Impact: Adequate funding for the purchase of truck and equipment parts has been budgeted in the approved FY24 Fleet Services Operations and Maintenance Budget. Award of the FY25 purchase order would be subject to the availability of funds.
MacQueen Equipment, LLC complies with the requirements of the City's Conflict of Interest and Non-discrimination Ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Manager
Reviewed by: John Fournier, Deputy City Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, MacQueen Equipment, LLC of Lake Orion, Michigan, is the sole area distributor for Elgin, Trackless, Madvac and Heil parts used to maintain the City of Ann Arbor fleet;
Whereas, MacQueen Equipment, LLC complies with the City's Conflict of Interest and Non-discrimination Ordinances; and
Whereas, Adequate funds for the purchase of these replacement parts are available in the approved FY24 Fleet Services Operations and Maintenance ...
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