Title
Resolution to Approve a Renewal to the City's Agreement with UKG, Inc. for UKG Human Resources and Payroll Software for FY2026 - FY2028 ($1,010,607.31)
Memorandum
Attached for your review and action is a resolution approving a Renewal to the City's current Agreement with UKG, Inc for a term of three years for maintenance and support of the UKG Human Resources and Payroll software for FY2026 - FY2028 in the amount of $918,733.92, plus a 10% contingency ($91,873.39) to account for potential increases in full-time employees, for a total of $1,010,607.31.
Cost Breakdown:
FY2026: $306,244.64
FY2027: $306,244.64
FY2028: $306,244.64
Total: $918,733.92
Budget/Fiscal Impact: This expenditure is planned and budgeted in the FY2026 Information Technology Services Unit budget. The cost of the renewal was anticipated when the FY 2026 Information Technology Services Unit budget was completed. The expenditure is planned to be budgeted in the FY2027 - FY2028 Information Technology Services Unit budget.
The UKG Human Resource and Payroll System has been instrumental in allowing the City to systematically manage and control human resource functions, time keeping and payroll. Using the Time and Attendance module, City personnel can enter their current hours worked, submit requests for personal time off and view current and historic paychecks anytime and anywhere. Using the web-based Human Resource module, employees can elect their benefits and develop their objectives, while managers can perform reviews, manage employee development and recruit new employees.
The proposed renewal is imperative to maintain our relationship with UKG so the City can receive application updates and maintain support.
UKG complies with the requirements of the City's Non-discrimination and Living Wage ordinances.
Staff
Prepared by: Jake Chase, IT Applications Delivery and Enterprise BI Manager
Reviewed by: Joshua Baron, Director, Information Technologies Service Unit
Reviewed by: Ki...
Click here for full text