Title
Resolution to Approve Professional Services Agreements with O.R. Colan Associates, LLC ($200,000.00) and Land Matters LLC ($200,000.00) for Easement and Right of Way Acquisition Services (RFP 24-44)
Memorandum
Attached for your approval is a resolution authorizing Professional Services Agreements with O.R. Colan Associates, LLC ($200,000.00) and Land Matters LLC ($200,000.00) for Easement and Right-of-Way Acquisition Services.
Public Services regularly needs to acquire easements or rights-of-way to complete capital improvement projects and for existing infrastructure for which rights are not clearly documented. Acquisition of such rights often sits on the critical path for moving projects from design to bid. Due to Public Services' workload, the specialized nature of these acquisitions, and the aforementioned time pressures, retaining firms specialized in such work is the most efficient way to fulfill the City's needs.
On August 24, 2024, the City received six (6) proposals for the RFP 24-44 for Easement and Right of Way Acquisition Services. The RFP required each consultant to submit a statement of qualifications, fee schedule, examples of experience with similar work, and resumes of personnel that would work on City projects. A selection committee comprised of Public Services staff reviewed the proposals and determined which firms were most qualified to perform the needed services. The firms were evaluated and scored on several criteria:
* Professional Qualifications (35%)
* Past Involvement with Similar Work (35%)
* Proposed Work Plan (10%)
* Fee Proposal (20%)
After reviewing and scoring the proposals, staff ranked the responding firms in the following order:
1. O.R. Colan Associates, LLC
2. Land Matters, LLC
3. Hubbell, Roth & Clark, Inc.
4. West Erie Realty Solutions LTD
5. Colliers Engineering and Design
6. ProSource
Staff recommends awarding contracts to the top two scoring firms: O.R. Colan Associates, LLC and Land Matters, LLC. Select...
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