Title
Resolution to Approve a Two-Year Professional Services Agreement (PSA) with A. F. Smith Electric, Inc. for Electrical Services for Parks & Recreation for a Not to Exceed Annual Amount of $100,000.00
Memorandum
Attached for your review and action is a resolution to approve a Professional Services Agreement (PSA) with an electrical firm, A. F. Smith Electric, Inc. to provide licensed electrical contracting services for maintenance, and repair or improvement of existing facilities within the Parks & Recreation system.
Parks & Recreation often requires the services of licensed electricians to perform electrical work within the park system. The type of work may include, but is not limited to, inspection, maintenance, repair or installation of duct banks, conduits, conductors, motor control centers, breakers, disconnects, distribution systems, lighting systems and controls, electric motors, PLC and RTU systems and security systems. Pre-qualifying contractors with appropriate experience to perform the work expedites project completion. Pools and rinks, for example, often have electrical work that requires same-day response. Having an on-call contractor minimizes the risk of extended pool and rink closures due to mechanical problems.
Request for Proposal (RFP) #19-24 was released on August 23, 2019, and was advertised on the Michigan Inter-Governmental Trade Network as well as on the City of Ann Arbor Purchasing website. Two firms submitted proposals. After a review of qualifications, staff selected the following firm for the required services:
A. F. Smith Electric, Inc.
Staff is recommending approval of a professional services agreement (PSA) with this firm for electrical services on an as-needed basis for a period of two years. Total expenditures per fiscal year will not to exceed $100,000.00. There is no obligation on the part of the City to spend the entire amount. Continuation and extension of the contracts in each fiscal year after June 30, 20...
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