Title
Non-Discrimination Ordinance Contractor Compliance Summary - Calendar Year 2017
Memorandum
This is the second annual report on the compliance of City contractors with Ann Arbor's Non-Discrimination Ordinance. (City of Ann Arbor Code, Chapter 112, Section 9:158)
In summary:
* We have confirmed that all contractors whose spending is over $25,000 in any given quarter have on-file, up-to-date, signed Declarations of Compliance with Ann Arbor's Non-Discrimination Ordinance (NDO) prior to the issuance of purchase orders.
* One of the provisions of the NDO is that all such contractors post the City-provided poster about the NDO at all work locations where their employees provide services under contracts with the City. (Chap. 112, Sec. 9:158.2) The City-provided poster summarizes the provisions of the City's NDO, directs employees to the full ordinance, and explains the process for filing complaints under the NDO and contacting the Human Rights Commission.
* In calendar year 2017, there were no documented and/or reported contractor violations of the Non-Discrimination Ordinance and no contracts cancelled based on it.
We have slightly more vigorous goals for 2018:
* Send all new and renewed contractors an updated Non-Discrimination Poster with reminders that these must be posted at all work locations where employees provide services under contracts with the City;
* Confirm that all Ann Arbor contractors have the updated poster prominently displayed in accordance with the NDO (NOTE: The HRC verified that two City contractors were non-compliant with this section of the NDO.);
* Track all contractors subject to federal affirmative action requirements (Chap. 112, Sec. 9:158.3,4);
* Obtain updated/accurate street address, email, and contact person for each contractor;
* Request contractors provide copy of EEO-1 (Chap. 112, Sec. 9:158.3) when determined to be appropriate by Purchasing and the Human Rights Commission, and/or a complaint is received; and
* Request tha...
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