Title
Resolution to Approve a Three Year Contract with RNA Facilities Management, Inc. for Janitorial Services at the Ann Arbor Municipal Center, Wheeler Service Center, Water Treatment Plant, Senior Center and Various Smaller Locations ($737,055.00) ITB #4495
Memorandum
We recommend your approval of the attached resolution authorizing a 3-year contract in an amount not to exceed $737,055.00 with RNA Facilities Management, Inc., for janitorial services at the following locations:
911 Dispatch Center
Cleaned 7 days per week
Municipal Center
Cleaned 5 days per week
Wheeler Service Center
Cleaned 5 days per week
Water Treatment Plant
Cleaned 5 days per week
Veterans Memorial Park
Cleaned 7 days per week
Senior Center
Cleaned 4 days per week
Farmers Market
Cleaned 1-3 days per week (Depending on the season)
The contract will start on July 1, 2017 and run thru June 30, 2020. The contract amount in FY2018 is $245,685.00 with identical amounts in each of the following fiscal years.
The resolution also authorizes an option to extend the contract with RNA Facilities Management, Inc., for up to three additional one-year periods with a maximum yearly increase of 3% each year, upon approval by the City Administrator, for a total amount not to exceed $1,519,226.00 over the life of the contract including all renewals, with the same terms and conditions subject to the annual appropriation of funds.
Bids were solicited for Janitorial Services through ITB #4495 issued by the City and opened on April 28, 2017. Of the four responses received, RNA Facilities Management, Inc., Ann Arbor, MI, was selected as the most responsive proposal to the ITB. Two of the bids had mathematical errors which were corrected on the attached bid tabulation sheet. This resolution includes an additional $2,500.00 contingency per fiscal year to address special cleanups for events or rentals.
Funding for these services are included in the Fiscal Year 2018 operating budgets of the Public Services A...
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