Title
Resolution to Ratify an Emergency Purchase Order to E.T. MacKenzie Company for Plant Effluent Water Leak Repair at the Wastewater Treatment Plant ($40,000.00)
Memorandum
You are requested to ratify and approve the issuance of an emergency purchase order by the City Administrator to E.T. MacKenzie Company (MacKenzie) in the amount of $40,000.00 for the repair of a plant effluent water (PEW) leak under a roadway at the City's Wastewater Treatment Plant (WWTP).
PEW is wastewater that has received nearly full treatment at the WWTP except for ultra-violet disinfection and is used as process water for non-potable purposes. On July 23, 2021, WWTP staff discovered PEW leaking from under a plant roadway and took immediate action to contain the water on-site and prevent it from discharging to the Huron River. Based on discussions with Public Works and three contractors and after receiving verbal approval, WWTP staff hired MacKenzie on a time and materials basis. Advance quotes could not be obtained due to the unknown nature of the leak, which required excavating the roadway in the area of the leak and locating it before completing appropriate repairs.
MacKenzie completed the repairs on July 29, 2021 and submitted a schedule of values for this work in the amount of $33,243.52 on August 10, 2021. The amount of the emergency PO is $40,000.00 to fund the replacement of asphalt in the area of the excavation if MacKenzie is determined to be the lowest responsible bidder for paving.
MacKenzie has demonstrated to the City it is a responsible contractor with reasonable unit rates. In response to RFP No. 21-16, Public Works recommended MacKenzie to provide services for complicated sewer or water main repairs that exceed City capabilities to perform during FY 22 and FY 23. Council approved a contract with MacKenzie through Resolution R-21-280 on August 2, 2021.
As provided in City Code Chapter 14, 1:317, the Wastewater Treatment Services Unit received authorization for an...
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