Title
Resolution to Approve a Contract with Duke Roofing Inc. for the Fire Station #1 Roof Installation Project (PI RFP# 24-21) ($186,900.00)
Memorandum
We recommend your approval of the attached resolution approving a contract in the amount of $186,900.00, with Duke Roofing Inc. for the installation of a new roof on Fire Station #1.
The existing roof on Fire Station #1, installed in 2002, is near the end of its useful life and is experiencing more frequent leaks and higher maintenance costs. These leaks are more problematic since we have recently renovated much of the top floor of the building. Additionally, the City will be installing a large PV solar installation on the roof of the building so this is the optimal time to replace the existing roof.
The new roof will be a highly reflective white roof which permits the installation of bi-facial solar panels, allowing for power generation from both the top and bottom of the panel. The City is also removing non-functional equipment from the roof, including many roof top antenna that were abandoned when central dispatch left the facility. This will maximize solar panel placement and reduce shadowing.
A public improvement request for proposals was solicited under RFP# 24-21, and four bids were received on May 8, 2024. Using the best value procurement requirements, Duke Roofing Inc. scored the highest of the four firms who submitted and was the lowest price. The City has used Duke Roofing Inc. on previous projects and are satisfied with their work.
The resolution includes a $19,000.00 contingency, approximately 10%, to cover any unknown conditions or potential scope change orders to be approved by the City Administrator if necessary.
Duke Roofing Inc. complies with the requirements of the City's Conflict of Interest, Living Wage, Prevailing Wage and Non-Discrimination ordinances.
Budget/Fiscal Impact: Funding is available for this project in the Capital Sinking Fund.
Staff
Prepared by: Matthew J. Kulhane...
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