Title
Resolution to Approve a Purchase Order for the Rental of Refuse Trucks from Premier Truck Sales & Rental Inc. (Sourcewell - NTE $386,900.00)
Memorandum
The attached resolution approves the rental of refuse trucks at a total cost not to exceed $386,900.00 from Premier Truck Sales & Rental for use by the Public Services Area, Public Works Unit. Premier Truck Sales & Rental of Valley View, OH was awarded a contract for rental refuse trucks under the Sourcewell (#110223-THC) cooperative purchasing programs.
The City rents refuse trucks each fall as part of our leaf pickup program. It is not cost effective for the City to own and maintain this additional equipment year-round so rental equipment is the preferred solution. Additionally, the City will occasionally need to rent equipment to deal with short term needs related to specific events such as student move-out or that result from a vehicle being out of service for repairs for an extended period.
Public Works has requested the rental of five 25 yard read load refuse trucks for three months each for leaf pickup. At the rate of $7,900.00 per month, those trucks rent for $118,500.00. Pickup and delivery currently costs $500.00 per truck, each way, for an additional $5,000.00. With the uncertainty of the length of leaf collection season, we included a contingency of $50,000.00 to cover additional rental time if needed, for an estimated total of $173,500.00 for the leaf collection program equipment. An additional $213,400.00 has been added to the resolution to cover additional non-leaf pickup rental trucks for FY26. This includes a side load refuse truck that is currently being rented per the request from Public Works to help with compost collection and a rear load truck that is needed due to issues we have been having with putting one of the new EV rear load trucks into service. These additional funds may also include special events, unexpected breakdowns, or additional collection routes needed for re...
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