Title
Resolution to Appropriate Funds for Election Center Updates ($689,544.00) (8 Votes Required)
Memorandum
On September 5, 2023, City Council approved the purchase of 3021/3023 Miller Road for the purpose of establishing an Election Center via resolution R-23-334. The property is in need of several immediate repairs, updates, and furnishings in preparation for the upcoming election cycle.
The property will also require on-going operational expenditures for HOA fees, cleaning, maintenance and utilities.
Budget/Fiscal Impact: It is being requested that $548,664.00 be appropriated from the General Fund fund balance to the FY24 General Fund Clerk's Office budget for the purpose of repairs, updates, and furnishings for the Election Center. It is anticipated that the City shall receive $1,000,000.00 from the State of Michigan for this and additional future updates and furnishings for the building; however, the funding has not yet been received by the City so, therefore, General Fund fund balance is being requested in the interim in order to make the Election Center operational. The General Fund shall be made whole upon receipt of the State funding.
The funding shall be used for the following items:
* $25,000.00 - new furnace, hot water heater, and appliances
* $56,071.00 - furniture and security glass treatments
* $93,819.00 - IT and security needs
* $104,745.00 - parking lot updates
* $182,069.00 - new roof
* $86,960.00 - Design and engineering services for construction
It is also being requested that $38,050.00 be appropriated from the Community Television Network Fund for design and engineering services for construction. These funds will not be replaced by state funding and will be an expense from the Community Television Network Fund.
It is further being requested that $102,830.00 be appropriated from the General Fund fund balance to the FY24 General Fund Clerk's Office budget for the purpose of on-going costs for HOA fees, cleaning, maintenance and ut...
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