Title
Resolution to Approve a Services Agreement with Magic Finish for Custodial and Event Services at Cobblestone Farm for an Amount Not to Exceed $47,200.00 Annually for FY18 - FY21 with a Two-Year Renewal Option Not to Exceed $47,200.00 Annually for FY22 and FY23
Memorandum
Attached for your review is a resolution to approve a Services Agreement with Magic Finish for custodial and event services at the Cobblestone Farm Event Barn.
Budget/Fiscal Impact
It is requested that the services agreement be approved for three-years, for an amount not to exceed $47,200.00 annually for FY18-FY21 with an option to administratively renew for two additional years with an amount not to exceed $47,200.00 annually for FY22 and FY23. Funding is available in the approved FY18 Parks & Recreation Services General Fund budget and the Parks Maintenance and Capital Improvements Millage and will be contained annually in the Parks & Recreation Services General Fund and Parks Maintenance and Capital Improvement Millage for future years of the agreement.
Project Description
The Cobblestone barn has become an extremely popular rental space and is booked 7 days a week, up to 18 months in advance. Over the past three years, an average of 175 events have been held each year with visitor attendance over 30,000 people. Cobblestone Farm generates an average of $350,000 of revenue annually. The inside of the barn is approximately 3 stories tall and over 3,000 square feet. Having a reliable and quality cleaning and set-up service helps Cobblestone Farm turn the space over quickly, which is important when hosting so many events.
Custodial Services needs for the rental barn include, but are not limited to, cleaning the bathrooms, entryway and hallways, offices, kitchenette and specialized cleaning in the event space. Rentals or special events take place primarily on Thursday-Sunday however weekday rentals are common for business meetings, public meetings and smaller scale events. Event S...
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