Title
Resolution to Approve a Construction Contract with PHX Construction, Inc. d/b/a Phoenix Contractors, Inc., Establish the Project Budget, and Appropriate Funds for the Renovation of the Election Center Facility (RFP 25-30) ($2,548.446.00) (8 Votes Required)
Memorandum
Attached for your review and consideration is a resolution that approves an agreement between the City and Phoenix Contractors, Inc., Dexter, MI, for the renovation of the new Election Center at 3021 Miller Rd. Ann Arbor, MI.
The new Election Center needs renovation to ensure efficient election operations and to accommodate both the City's Community Television Network (CTN) whose current lease is nearing expiration and the newly established Economic Development Director position. The facility currently lacks an adequate layout and design for modern equipment and staff and must be updated to meet the City's standards.
The planned renovation of the Election Center includes several key upgrades to enhance functionality and reliability. Improvements feature updating to some HVAC systems, soundproofing for CTN operations, and a space better suited for secure election result storage, vote counting, and voting activities. The facility will also receive a much-needed facelift, including new carpeting, wall finishes, ceiling updates, and refreshed common areas as well as light construction for new walls. In addition, the project includes updated electrical and low-voltage systems, installation of EV charging stations, and hookups for solar arrays, battery backup systems and generator ensuring uninterrupted operations in the event of a power outage, particularly on election days.
A Public Improvement Request for Proposals was solicited under RFP# 25-30, and three bids were received on June 27, 2025. Using the best value procurement requirements, Phoenix Contractors, Inc., scored the highest of the three firms who submitted proposals.
Phoenix Contractors, Inc. complies with the requirements of the C...
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