Title
Resolution to Approve a Professional Services Agreement with GHD Services Inc. RFP No. 23-64 ($118,514.00)
Memorandum
Attached for your approval is a contract in the amount not to exceed $118,514.00 with GHD Services Inc. for the purchase of services to replace the content management system (CMS) used for the City's website, a2gov.org. Approval of a 10% contingency ($11,851.00) to cover potential change orders during the life of the project is also requested.
The city's current CMS, purchased in 2006, does not have the modern website design functionality to fully support the city's website redesign and the company is no longer supporting software updates to meet modern website functionality needs.
As a result, the city issued RFP No. 23-64 requesting proposals to replace the CMS for a2gov.org. Eleven responses were received, and GHD Services Inc. was selected as the respondent with the proposal that best met the city's needs for a secure platform that will optimize and manage the city's website content, increase web editing efficiency, and improve A2 Gov visitors' experiences.
Budget/Fiscal Impact: Funding for the content management system replacement and the project budget was planned for and approved in the Information Technology FY2024 budget.
Staff
Prepared by: Kevin Eyer, Technology & Change Manager
Reviewed by: Tom Shewchuk, Information Technology Director
Approved by: Milton Dohoney Jr., City Administrator
Body
RESOLVED, That City Council approves a Professional Services Agreement with GHD Services Inc. in the amount of $118,514.00;
RESOLVED, That City Council approves a contingency of $11,851.00 to fund additional services under this agreement at the discretion of the City Administrator, who is authorized to execute change orders or amendments for this purpose;
RESOLVED, That the Mayor and City Clerk are authorized to sign the agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;...
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