Title
Resolution to Approve Renewal of a Multi-Year Enterprise Agreement with Microsoft Corporation and Related Multi-Year Payment Plan and Sales and Service Agreement with Dell Marketing L.P. ($1,650,000.00)
Memorandum
The attached resolution seeks authorization to approve a three-year Enterprise Agreement with Microsoft Corporation, payable in three annual installments, for FY2025, FY2026 and FY2027 in the amount of $530,000.00 in FY2025 and $550,000.00 in FY2026 and $570,000.00 in FY2027 (each year), to Dell Marketing L.P., totaling $1,650,000.00.
Budget/Fiscal Impact: This expenditure is planned for and budgeted in the FY2025 Information Technology Services Fund proposed budget. The expenditures will be planned for and budged in the FY2026 and FY2027 Information Technology Services Fund budgets.
This bid was generated through MiDEAL, a consortium procurement source used regularly by the City.
The renewal of the Enterprise Agreement provides the City access to current software licenses, upgrades and maintenance for Microsoft Windows Desktop Operating Systems, Microsoft 365, Windows Server Client Access Licenses, Exchange Mail Client Access Licenses, SQL Server, SharePoint Server Client Access Licenses, Terminal Server Licenses, Visio, Project, and PowerBI. Funds are being requested above the license quote to cover mid-year additions.
Funds for this expense are budgeted in the FY2025 Information Technology Service Fund Budget; funds will be planned and budgeted in the FY2026 and FY2027 IT Fund Budgets. Authorization of the payment plan will allow for the issuance of a Purchase Order in the amount of $530,000.00 for FY2025, as well as the authorization of payment of the balance by purchase orders of $550,000.00 in FY2026 and $570,000.00 in FY2027, subject to and subsequent to annual budget approvals in each fiscal year.
Staff
Prepared by: Jen Grimes, Infrastructure and Cybersecurity Manager, ITSU
Reviewed by: Josh Baron, Interim IT Dir...
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