Title
Resolution to Approve a Sole Source Professional Services Agreement with Covalence Consulting Inc., for UKG Pro Support of the Transition of the City from Ultimate Time and Attendance (UTA) to UKG Pro Workforce Management (WFM) Platform and Appropriate Funds ($279,400.00) (8 Votes Required)
Memorandum
Attached for your review and consideration is a resolution approving a Professional Services Agreement with Covalence Consulting Inc., to support the transition from Ultimate Time and Attendance (UTA) to UKG Pro Workforce Management (WFM) and implementation of the new system (“Agreement”). The Agreement is in the amount of $254,000.00, with a $25,400.00 contingency, for a total project amount of $279,400.00. Covalence Consulting, Inc. was selected using sole-source procurement.
The City has used Ultimate Time and Attendance (UTA) for timekeeping and payroll-related functions since 2007. The vendor is retiring the UTA platform, requiring the City to transition to a replacement system. UTA currently supports a variety of workforce management functions, including time and attendance tracking, benefits accruals, payroll-related processes, and other Human Resources functions.
To ensure the successful configuration, implementation, and adoption of the new system, professional support services are necessary. These services will help ensure a smooth transition while allowing the City to maintain operations without disruption to employee payroll.
Covalence Consulting, Inc. has extensive expertise with the UKG Pro WFM platform and has successfully supported the City on other highly technical and specialized projects. As a result of that prior work, Covalence is already familiar with the City’s business processes, software integrations, and system environment.
Covalence will provide support throughout the transition, including project management, requirements analysis, system configuration, data migration, testing, training, implementation, and post-impleme...
Click here for full text