Title
Resolution to Approve Amendment No. 1 to the Professional Services Agreement with Hylant Administrative Services LLC to Establish Annual Compensation Limit of $75,000.00
Memorandum
Attached for your approval is a resolution authorizing Amendment No. 1 to the Professional Services Agreement with Hylant Administrative Services LLC for third-party administrative services related to general liability, property, casualty, and auto claims. The original agreement, capped total compensation at $75,000.00 for the full contract term. However, utilization has already exceeded this threshhold within two years, and the City's 2023 RFP contemplated a multi-year agreement with compensation structured on a fee basis per Appendix B of the contract.
To align contract terms with actual utilization and ensure the continuation of services through the full contract period, Amendment No. 1 revises Section 5A of the Agreement to establish an annual not-to-exceed limit of $75,000.00, rather than a cumulative cap. All other terms of the agreement remain unchanged.
Services under this contract are budgeted, and Hylant Administrative Services LLC complies with the City's Non-Discrimination and Living Wage Ordinances.
Staff
Prepared by: Michael Pettigrew, City Treasurer
Reviewed by: Marti Praschan, Chief Financial Officer
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City entered into a Professional Services Agreement with Hylant Administrative Services LLC on June 21, 2023, for third-party administrative services related to general liability, property, casualty, and auto claims ("Agreement");
Whereas, Section 5A of the Agreement capped total compensation at $75,000.00 for the entire contract term;
Whereas, Actual utilization has exceeded $75,000.00 within two years, reflecting the ongoing need for these services, and the 2023 RFP contemplated a multi-year agreement with compensation structured on a per-claim and fee basis;
Whereas, Amendment No. 1 to ...
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