Title
Resolution to Approve a Professional Services Agreement with Live Zero Waste Inc in the Amount of $90,231.60 to Support the City's A2ZERO Swap Program ($90,231.60)
Memorandum
In July 2025, the City of Ann Arbor released a Request for Proposals (RFP # 25-35) titled Clothing Swap and Sustainable Textile Engagement with the purpose of finding a vendor to coordinate and grow the City's A2ZERO Swap Program. The goal of this program is to support a local circular economy in alignment with the City's A2ZERO Carbon Neutrality Plan, while simultaneously creating community gathering spaces and providing free necessary resources for residents.
Live Zero Waste Inc's proposal includes a detailed description of how they plan to help advance the City's swap program, including via undertaking the following main tasks:
* Task One: Manage swap event logistics and labor deliverables for 18-24 swap events per year including one regular swap per month, one larger swap festival, five Ward Party Swaps during A2ZERO Week, and up to six smaller, pop-up swaps.
* Task Two: Organize and prepare educational programming for circular fashion, sustainable textiles, and reuse practices.
* Task Three: Coordinate skill building workshops at monthly swap events.
* Task Four: Complete outreach and marketing tasks for each event.
* Task Five: Measure impact and quantify key climate benefits of swaps.
* Task Six: Allow space for flexible program support.
* Task Seven: Facilitate bi-weekly check-ins with OSI.
In July 2023, City Council approved a $150,000 contract with ZeroWaste.org (who later changed their organizational name to Live Zero Waste Inc), with one of the main work streams of the contract being facilitating Neighborhood Swap Days throughout the community. This contract expired in August 2025 and OSI elected not to renew the contract for the optional year three renewal due to the program growing and changing significantly within the first years, requiring a new and ...
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