Title
Resolution to Approve a Purchasing Agreement for Utility Infrastructure Materials from Core and Main LP, (Not-to-Exceed $876,143.63) for One Year (ITB-4761)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing a purchasing agreement of up to $876,143.63 for utility infrastructure materials from Core and Main LP.
ITB-4761 was advertised on the City's website and on the Michigan Inter-governmental Trade Network (MITN) website. Four (4) bids were received and publicly opened on February 13, 2025.
The four bidders were:
1. Core & Main LP
2. Ferguson
3. EJ USA Inc.
4. ETNA Supply
Utility infrastructure materials consist of water, sanitary sewer, and stormwater materials commonly used in maintenance, repair and replacement activities. Specific items are bid annually by the City as a result of ongoing industry price fluctuations.
Core and Main LP was the lowest responsible bidder for the materials requested and is also the only vendor to bid on all material groups listed on the bid. Based upon the historic values from previous procurements from all bidding vendors, Core and Main LP provides the best value based upon a combination of product pricing, lead time, availability, quality, and order accuracy.
Budget/Fiscal Impact: Funding is available in the approved FY25 Sewage Disposal, Stormwater, and Water Supply System Operations and Maintenance Budgets and funding will be available in the appropriate funding sources in future year fiscal year budgets if so, approved by Council. Any materials purchased for capital or project related expenditures will be charged to the appropriate funding source.
Staff
Prepared by: Robert M. West, Public Works Assistant Manager
Reviewed by: Paul Matthews, Public Works Manager
Jordan Roberts, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Public Works Unit needs to purchase materials for maintenance, repai...
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