Title
Resolution to Amend the Fleet and Facility Unit FY 20 Budget by Appropriating Funds and to Approve the Purchase of One Elgin Street Sweeper from Bell Equipment Company (National IPA - $195,639.00) (8 Votes Required)
Memorandum
The attached resolution authorizes the purchase of one new Elgin Broom Badger mechanical street sweeper at a cost of $195,639.00 through the National IPA cooperative purchasing program (contract number 16-045) for use by the Public Services Area, Public Works Unit.
The proposed Elgin sweeper will replace a 2011 Elgin Waterless Pelican Street Sweeper (#4749) powered by compressed natural gas (CNG). Asset #4749 had 3,124 hours of use and repair cost exceeded 57% of the purchase price of the asset. The sweeper was powered by CNG which is no longer available in the immediate Ann Arbor area and the asset was sold at auction in June 2019. While the vehicle was not fully depreciated at the time of sale, the lack of available fueling infrastructure made the premature replacement necessary.
The replacement allows the City to address the need for a smaller sweeper that can fit inside the footprint of the new protected bike lanes while also handling general street sweeping duties.
Bell Equipment Company was awarded contract number 16-045 by the National-IPA cooperative purchasing program (with the City of Rochester Hills, MI acting as the lead agency) for Street Sweepers and Related Accessories. The City's purchasing unit has reviewed the National-IPA cooperative purchasing program and found that it meets the requirements of the City of Ann Arbor for competitive and fair purchasing.
Bell Equipment Company complies with the requirements of the City's conflict of interest and non-discrimination ordinances.
Budget and Fiscal Impact: Funding for this purchase is provided by the annual replacement costs paid to the Fleet Fund; however, since this purchase is earlier than the anticipated replacement of the asset, the expense was...
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