Title
Resolution to Approve a Construction Contract with Process Piping & Equipment, Inc. for the Screw Pump Replacement Project (RFP #25-38, $2,769,400.00)
Memorandum
Attached for your approval is a resolution to approve a construction contract with Process Piping & Equipment, Inc. (PPE), in the amount of $2,769,400.00 for the Water Resource Recovery Facility (WRRF) Screw Pump Replacement Project.
The Approved Capital Improvements Plan (CIP) contained the Screw Pump Replacement Project (UT-SN-26-09) project. This project evaluated the condition of existing screw pumps and adjacent gates at the Raw Sewage Lift Station and the Equalization & Retention building of the WRRF.
As a result of the inspection of the existing screw pumps in the summer of 2024, it was evident that screw pumps #1, 2 and 3 at the Raw Sewage Lift Station and the screw pumps #6, 7 & 8 at the Equalization and Retention Building were in poor condition and required replacement. In addition, the corresponding slide gates required repair or replacement.
Hubbell, Roth & Clark, Inc. (HRC) created bid documents and plans detailing the work necessary to complete the replacement of the six screw pumps.
Solicitation of Proposals
RFP No. 25-38 was prepared along with project specific plans and contract documents. On October 8, 2025, four responsive proposals were received for this work. A selection committee comprised of WRRF staff reviewed the responsive proposals and determined which respondent was the best value based on the following criteria (as laid out in ORD-21-41, adopted by Council on January 3, 2022):
? Qualifications, Experience & Accountability (20%)
? Workplace Safety (20%)
? Workforce Development (20%)
? Social Equity & Sustainability (20%)
? Schedule of Pricing/Cost (20%)
After reviewing and scoring the proposals, staff ranked the respondents in the following order:
1. Process Piping & Equipment, Inc.
2. Monroe Plumbing & Heating Company
3. Midwest Power Systems, Inc.
4. Heaney ...
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