Title
Resolution to Approve a Construction Contract with Pavement Maintenance Systems, LLC (RFP No. 25-04, $1,542,423.68) for the 2025 Annual Street Preventative Maintenance Project and Appropriate $1,057,055.00 in Contributing Funds
Memorandum
Attached for your review and consideration for approval, please find a resolution to authorize the award of a construction contract to Pavement Maintenance Systems, LLC for $1,542,423.68 for the 2025 Annual Street Preventative Maintenance Program. This project consists of crack sealing and filling, hot mix asphalt patching, and surface treatment applications on numerous major and minor/local streets throughout the City of Ann Arbor.
Background
The 2025 program includes the application of cape sealing pavement preservation treatment on 2 major streets and 46 minor/local streets. This work is essential toward achieving the long-term goals established for the City's Pavement Asset Management Plan.
A map showing the proposed streets can be found online at https://storymaps.arcgis.com/stories/26696a05ca464433beb1f3ec9e8e31cd. The schedule anticipates construction beginning in mid-April and be completed by the end of October. The Contractor will provide an exact schedule for each street, as required, to coordinate with planned City and other area construction projects, community events, in-session school days, and applicable holiday periods.
The proposed contract is a unit price contract, with the assumption that actual construction quantities will vary based on the necessary work. This arrangement allows for removal, addition and substitution of streets as appropriate. Depletion of available funds prior to the completion of all the streets on the list will result in termination of the construction contract and deferral of the balance of the streets to a future surface treatments project. Conversely, the city may add additional streets if the available budget allows.
The contract is structured to allow for and additional on...
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