Title
Resolution to Authorize Professional Services Agreements with West Erie Realty Solutions Ltd. ($175,000.00) and Land Matters LLC ($175,000.00) for Easement and Right of Way Acquisition Services
Memorandum
Attached for your approval is a resolution authorizing entry into Professional Services Agreements with West Erie Realty Solutions Ltd. ($175,000.00) and Land Matters LLC ($175,000.00) for Easement and Right-of-Way Acquisition Services.
Public Services regularly needs to acquire easements or rights-of-way to complete capital improvement projects and for existing infrastructure for which rights are not clearly documented. Acquisition of such rights often sits on the critical path for moving projects from design to bid. Due to Public Services' workload, the specialized nature of these acquisitions, and the aforementioned time pressures, retaining firms specialized in such work is the most efficient way to fulfill the City's needs.
In February 2018, the City issue a Request for Proposals (RFP-18-14) for Easement and Right of Way Acquisition Services and received proposals from 3 firms on March 19, 2018. Staff reviewed the proposals and narrowed it to two firms whose fee quotations were opened and evaluated. Staff then interviewed the two firms. Based on their professional qualifications, references from other public sector clients, available resources, and fee quotations, the staff selected both West Erie Realty Solutions Ltd. and Land Matters LLC.
Selecting two consultants provides additional resources, provides extra flexibility for City staff, brings specialized expertise designed to move projects from design to bidding, and provides expertise to acquire other easements and rights needed for the operation of the City's infrastructure. These consultant services will be used on an as-needed basis only when acquisition needs arise.
The selected consultants are in compliance with the requirements of the City's Non-Discrimination and Living Wage ordina...
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