Title
Resolution to Increase a Best Source Purchase Order with Safety Services Inc. for As Needed Safety Supplies and Personal Protective Equipment for FY26 ($20,000.00 Increase, Total Purchase Value $45,000.00)
Memorandum
Attached for approval is a resolution authorizing an increase to the purchasing authority with Safety Services Inc. for required safety supplies and personal protective equipment related to the Public Works operations in FY26.
The Public Works Unit has historically purchased safety and personal protective equipment on an as-needed basis. The anticipated safety purchases for FY26 are projected to total approximately $45,000.00, resulting in a request to increase the best source purchase order.
After exploration of cooperative purchasing opportunities and other safety equipment vendors, the recommended vendor for referenced safety equipment is Safety Solutions Inc., a Michigan based vendor with a broad selection of in-stock inventory. Procurement of safety and PPE has not proven economically feasible for other vendors based upon limited inventory and/or geographical location.
A prior best source purchase order was approved in an amount of $25,000.00. Recent outdated and non-compliant safety equipment replacements have impacted a significant portion of said purchase order, and Public Works is seeking an increase in the purchase order to $45,000.00. The Charter language requires best source goods procurement of over $25,000.00 receive City Council Approval.
Safety Services Inc. complies with the requirements of the City's Non-Discrimination Ordinance.
Budget/Fiscal Impact: Funding is available in the appropriate approved FY26 Public Works Operations and Maintenance budgets. Costs will be charged as appropriate.
Staff
Prepared by: Robert West, Public Works Assistant Manager
Reviewed by: Paul Matthews, Public Works Manager
Jordan Roberts, Public Services Administrator
Approved by: Milton Dohoney Jr., City Admi...
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