Title
Resolution to Approve an Amendment to the City's Agreement with Tyler Technologies, Inc. for 5-year Software Support and Maintenance of the City's New World ERP Financial Software FY2026-FY2030 ($373,469.07)
Memorandum
Attached for your review and action is a resolution amending the City's agreement with Tyler Technologies to provide for 5 additional years of software support and maintenance for the New World ERP Financial Software for FY2026-FY2030 in the amount of $343,469.07, including a contingency not to exceed $30,000.00, for a total of $373,469.07. New World is used for budgeting, invoicing, accounts payable, financial tracking and reporting.
New World ERP Financial Software has been instrumental in allowing business units to systematically manage and control spending. The system allows for monthly reporting and workflow routing for approvals of accounts payable invoices, accounts receivable, purchases, etc. The budgeting software has allowed employees, administration, and management to track, process, manage, and review the City's budget from the beginning of the budget planning process through the approval of the new budget. It is also an integral element of the City's daily financial operations, and essential to the annual audit process. It is imperative to maintain the agreement with Tyler Technologies to receive application updates and maintain support.
Cost Breakdown:
-FY2026: $64,693.97
-FY2027: $66,634.79
-FY2028: $68,633.83
-FY2029: $70,692.85
-FY2030: $72,813.63
-Contingency: $30,000
Total: $373,469.07
Tyler Technologies complies with the requirements of the City's Non-discrimination and Living Wage Ordinances.
Budget/Fiscal Impact: This expenditure is planned and budgeted in the approved FY2026 Information Technology Services Unit budget and will be budgeted for in the FY2027-FY2030 Information Technology Services Fund Budget. There are no additional funds being requested.
Staff
Prepared by: Jake Chase, IT Applications Delive...
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