Title
Resolution to Approve a Professional Services Agreement with OpenSesame Inc. for an Enterprise Learning Management Subscription ($127,591.20)
Memorandum
The Information Technology (IT) Department is seeking approval of a Professional Services Agreement with OpenSesame Inc. for a three-year enterprise license subscription to the OpenSesame Plus Complete library. This subscription provides the City with access to over 20,000 curated digital training courses, covering essential topics such as cybersecurity, compliance, leadership development, and technical skills.
The proposed agreement covers 900 users at an annual cost of $38,664, totaling $115,992.00 for the three-year term (October 1, 2026, through September 30, 2029). This enterprise-wide solution ensures that all City employees have consistent access to high-quality professional development and mandatory compliance training.
Given the potential for staffing fluctuations and the requirement to add licenses for new hires as outlined in the enterprise license terms, staff recommends approving a 10% contingency of $11,599.20 to address any necessary seat adjustments or prorated additions over the contract term.
Budget/Fiscal Impact: The total cost of the three-year agreement is $127,591.20. Funding for the first year of the agreement and the associated contingency is included in the FY2027 Information Technology Department budget. Funding for subsequent years will be subject to the availability of funds in the respective fiscal year budgets.
Staff
Prepared by: Jake Chase, Applications Delivery Manager
Reviewed by: Joshua Baron, IT Director
Reviewed by: Kim Hoenerhoff, Financial Analyst
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City of Ann Arbor requires comprehensive digital training resources to ensure employee compliance, professional development, and technical proficiency;
Whereas, OpenSesame Inc. provides a curated library of over 20,000 courses through its OpenSesame ...
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