Title
Resolution to Approve Five-Year Professional Services Agreements for As-Needed Engineering Services for Parks & Recreation with SmithGroup, ROWE Professional Services Company, OHM Advisors, and Beckett & Raeder, Inc. (NTE Annual $300,000.00 Per Firm)
Memorandum
Attached for your review and action is a resolution to approve Professional Services Agreements with four engineering firms to provide on-demand design services for capital improvements and renovation projects within the Parks & Recreation system.
Budget/Fiscal Impact: Funding is available in the approved FY 2024 Park Maintenance and Capital Improvement Millage budget. Funding for services in future fiscal years will be contingent upon City Council approval of the Parks Maintenance and Capital Improvements budget.
Project Description: Parks & Recreation Services often requires the services of consultants to perform design and engineering work on multiple projects, including, but not limited to, structural engineering work for bridges and retaining walls and to evaluate aging buildings, mechanical engineering work at the pools and ice rinks, and civil engineering design of storm water facilities, parking lots and entry roads. This scope of services also includes community engagement and park site design and planning services.
Issuing RFPs and selecting consultants for each project individually is labor intensive for both the City and consultants. Pre-qualifying consultants with appropriate experience to perform the work saves valuable staff time and expedites project completion.
Pre-qualifying consultants was initially implemented fifteen years ago to create efficiencies and streamline the process of choosing consultants for a variety of Parks & Recreation design projects on an as-needed basis. It has proven to be very successful and allows staff to move more quickly and efficiently to perform work. Some of the projects that were completed under prior contracts with pre-qualified engineering f...
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