Title
Resolution to Approve a Two (2) Year Construction Contract with Sommerset Paving Companies, LLC for Street Cut and Miscellaneous Pavement Repair (Not-to-Exceed $1,983,072.00, RFP 24-39)
Memorandum
Attached for your review and action is a resolution to approve a construction contract with Sommerset Paving Companies, LLC in the amount not-to-exceed $1,983,072.00 to perform street cut and miscellaneous pavement repairs. This contract is used to perform permanent asphalt repairs for utility excavations, path maintenance, parking lots, and major and local road deficiencies.
The request for proposals was advertised on the City's website and on the Michigan Intergovernmental Trade Network (MITN) website. Four (4) proposals were received and publicly opened on June 25, 2024. A selection committee comprised of Public Services staff reviewed the proposals and determined which proposal was the Best Value based on the criteria in ORD-21-41:
* Qualifications, Experience, & Accountability (20%)
* Workplace Safety (20%)
* Workforce Development (20%)
* Social Equity & Sustainability (20%)
* Schedule of Pricing/Cost (20%)
After reviewing and scoring the proposals, staff ranked the responding firms in the following order:
1. Sommerset Paving Companies, LLC
2. CB Asphalt Paving
3. Gibralter Construction Co.
4. H.G. Sartor LLC (Bid pricing error, not scored)
Sommerset Paving Companies, LLC received the highest score among the proposals reviewed by the selection committee. Therefore, staff recommends that City Council approve a contract with Sommerset Paving Companies, LLC for this work. Sommerset Paving Companies, LLC complies with the City's Non-Discrimination, Conflict of Interest and Living Wage ordinances.
This contract was bid with the understanding that it could be extended for one (1) additional two-year period at the mutual consent of the City and the Contractor with a onetime cost escalator of 3%. This Resolution would authorize the City Administrator to appr...
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