Title
Resolution to Approve a General Services Agreement with Utilities Instrumentation Services (UIS) for Electrical Preventive Maintenance at the Water Resource Recovery Facility (WRRF), RFP No. 26-43 ($319,305.00) and to Appropriate $120,000.00 (8 Votes Required)
Memorandum
Your approval is requested for a General Services Agreement with Utilities Instrumentation Services (UIS) in the amount of $319,305.00 to provide electrical preventive maintenance on highvoltage transformers, switchgears, and motor control cabinets at the City’s Water Resource Recovery Facility (WRRF). In addition, UIS will perform an NFPA 70 Arc Flash recertification study on all WRRF electrical components which is required every 5 years by NFPA standard.
The Electrical Preventive Maintenance and Arc Flash recertification requires specialized expertise and equipment for high-voltage testing that is not currently available within City staff at the level necessary to complete this work. Retaining a qualified professional service provider will provide the technical knowledge and experience necessary for the assignment.
The WWTP has ten electrical switchgears, twenty transformers, and twentysix motor control cabinets that require testing, exercising, cleaning, and inspection by a National Electrical Testing Association (NETA) certified technician. Preventive maintenance ensures proper operation of highvoltage electrical equipment and helps identify potential issues before they develop into equipment failures. If electrical failures occur and partially treated water is discharged into the Huron River, it could result in violations of the WRRF NPDES discharge permit and potential fines of up to $25,000 per day.
RFP No. 2643 was advertised by the City’s Purchasing Department, and three proposals were publicly opened on June 29, 2023. WRRF staff evaluated the proposals based on professional qualifications (35 points), past involvement with similar projects (40 points), and fee proposal (25 po...
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