Title
Resolution to Approve a Professional Services Agreement with Wade Trim, Inc. for Design Engineering Services for the Washtenaw Avenue Water Main Replacement Project ($95,084.30)
Memorandum
Attached for your review and approval, please find a resolution approving a professional services agreement for design engineering services in the amount of $95,084.30 with Wade Trim, Inc. (WT).
Project UT-WS-06-14, the Washtenaw Avenue Water Main Replacement Project, is included in the City's adopted FY08 Capital Budget. The project includes the replacement of the twelve-inch water main located in Washtenaw Avenue from US-23 to a point about 350 west of Huron Parkway. Funds are to be advanced from the Water Supply System pending the sale of Water Revenue bonds.
This project is necessary due to corrosion of the existing water main that has led to numerous water main breaks within this area over the course of the last several years. This project will reduce our long-term maintenance costs and improve the water quality in this area.
The Michigan Department of Transportation (MDOT) is undertaking an expedited street resurfacing project along Washtenaw Avenue from US-23 to Main Street in 2008. We plan to rebuild the water main in 2009. To minimize the impact of the new water main project on the new paved surfaces on Washtenaw Ave, and for an easier future repair and maintenance of the water main we are considering a design option to relocate this water main into the service drive area along the south side of Washtenaw Avenue for the majority of its length.
A Request for Proposals was issued from the Project Management Services Unit for nine projects. We received proposals from nineteen consulting engineering firms for the requested projects. A selection committee reviewed the submitted proposals. The selection committee consisted of staff from the Project Management Services Unit. Based on the proposals received, the top three consultant teams were selected for follow-up presentations and interviews. The selection committee chose WT for this project based on their proposal, project organization, past experience, project staff, and their competitive fee schedule.
The proposed agreement between WT and the City of Ann Arbor includes all the required engineering services to design the project.
WT received Human Rights and Living Wage approval on June 5, 2008. All personnel involved with this project will receive a "living" wage. The form of the agreement with WT is the standard professional services agreement drafted by the City Attorney.
Staff
Prepared by: Homayoon Pirooz, P.E., Manager, Project Management
Reviewed by: Sue F. McCormick, P.E., Public Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Professional engineering services are needed in the form of design engineering for the Washtenaw Avenue Water Main Replacement Project;
Whereas, The Washtenaw Avenue Water Main Replacement project and associated funding was approved by Council as a part of the FY08 Capital Budget;
Whereas, Funding will be advanced from the Water Supply System Operating Fund Balance pending the sale of Water Revenue Bonds;
Whereas, It is now necessary to enter into an agreement with Wade Trim, Inc. for the design engineering services associated with the project; and
Whereas, Wade Trim, Inc. received Human Rights and Living Wage approval on June 5, 2008;
RESOLVED, That Council approve a Professional Services Agreement with Wade Trim, Inc. in the amount of $ 95,084.30 for the Washtenaw Avenue Water Main Replacement Project;
RESOLVED, That a contingency amount of $15,000.00 be established within the project budget and that the City Administrator be authorized to approve amendments to the professional services agreement not to exceed $15,000.00 in order to satisfactorily complete the project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the Public Services Director and the City Administrator;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, The City Administrator be authorized and directed to take the necessary administrative actions to implement this resolution.