Title
Resolution to Approve a Construction Contract with Doan Construction Co. (RFP 24-05) for the 2024 Sidewalk Repair Project ($737,663.02)
Memorandum
Attached for your review and approval, please find a resolution to approve a construction contract between the City of Ann Arbor and Doan Construction Co. (Doan) in the amount of $737,663.02 for the 2024 Sidewalk Repair Project (RFP 24-05). This is one of three construction contracts for the Sidewalk Repair Program, one each for replacements, lifting, and trimming of sidewalk slabs.
The project consists of removing and replacing existing concrete sidewalk slabs in approximately 20% of the City in 2024, as part of the 5-year cycle Sidewalk Repair Program to annually perform repair and maintenance of the City’s sidewalk system. The project also includes the installation of new sidewalk curb ramps, meeting the requirements of the Americans with Disabilities Act (ADA), that are requested throughout the City. The attached maps depict the 2024 designated areas.
The 2024 Sidewalk Repair Project is created as a unit price contract with the understanding that the actual quantities will vary, based on assessment of the sidewalks in the spring. The construction is scheduled to begin in April 2024 and continue through November 2024. The 2024 contract is structured to allow for two additional one-year renewals, if agreeable to both parties. The Contractor is required to hold their bid prices for any subsequent contract renewals.
Engineering staff produced project specifications and contract documents and solicited construction proposals for the project through the City’s Procurement Unit. On February 14, one bid was received and opened. The sole bidder was Doan Construction Co. (Doan) with a bid of $737,663.02.
A selection committee comprised of Engineering staff reviewed the proposal and determined the proposal from Doan provided value based on the criteria in ORD-21-41 as follows:
• Qualifications, Experience, & Accountability (20%)
• Workplace Safety (20%)
• Workforce Development (20%)
• Social Equity & Sustainability (20%)
• Schedule of Pricing/Cost (20%)
After reviewing and scoring the proposal, staff recommends awarding the contract for this project to Doan. Doan has successfully completed the repair work in the City of Ann Arbor for the past several years and is able to meet the project requirements.
Doan has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances.
Budget/Fiscal Impact: Funding for the project is included in the appropriate approved capital and operational budgets and comes primarily from the Street, Bridge, and Sidewalk Millage; with some additional funding from the Major and Local Street Funds to address citizen ramp requests.
Fund Project Cost
Street, Bridge and Sidewalk Millage Fund $ 900,000.00
Local Street Fund (Act 51) $ 60,000.00
Major Street Fund (Act 51) $ 55,000.00
Total $1,015,000.00
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Annual Sidewalk Repair Program is necessary to maintain or repair pedestrian facilities in the City of Ann Arbor;
Whereas, The Annual Sidewalk Repair Program provides budget for new sidewalk curb ramps to achieve improved connectivity of existing pedestrian facilities in the City;
Whereas, The 2024 Sidewalk Repair Project includes the repair of deficient sidewalks in approximately 20% of the City and the installation of sidewalk curb ramps, meeting the requirements of the Americans with Disabilities Act (ADA), that are requested throughout the City;
Whereas, The City of Ann Arbor received one proposal for this work on February 14, 2024 from Doan Construction Company, and after review, staff recommends award of the construction contract to Doan Construction Company;
Whereas, The 2024 contract is structured to allow for two (2) additional one-year renewals, if agreeable to both parties, subject to the terms and conditions in the original contract;
Whereas, The Contractor has submitted all required Non-Discrimination, Responsible Bidder, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms; and
Whereas, Funding for the project is included in the appropriate approved capital and operational budgets and comes primarily from the Street, Bridge, and Sidewalk Millage, with some additional funding from the Major and Local Street Funds;
RESOLVED, That City Council approve a construction contract with Doan Construction Co. in the amount of $737,663.02 for the 2024 Sidewalk Repair Project;
RESOLVED, That a contingency amount of $74,000.00 be established within the Project budget, and that the City Administrator be authorized to approve change orders not to exceed that amount in order to satisfactorily complete the project;
RESOLVED, That the City Administrator be authorized to approve the extension of the contract for two additional one-year extension periods in years 2025 and 2026, subject to the availability of funding;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.