Title
Resolution to Approve a Two (2) Year Construction Contract with Watertap, Inc. for Watermain Line Stops and Insertable Valves (Not-to-Exceed $350,000.00, RFP 24-42)
Memorandum
Attached for your review and action is a resolution to approve a two (2) year construction contract with Watertap, Inc in the amount not-to-exceed $350,000.00 for the installation of water main line stops and insertable valves.
Each year Public Works encounters situations where sections of water mains must be isolated to replace valves, install fire hydrants or make emergency repairs. Installation of temporary line stops and valves enable this work to be performed with minimal interruption of water service.
The request for proposals was advertised on the City’s website and on the Michigan Intergovernmental Trade Network (MITN) website. One (1) proposal was received and publicly opened on July 26, 2024. A selection committee comprised of Public Services staff reviewed the proposal and determined that the proposal was the Best Value based on the criteria in ORD-21-41:
• Qualifications, Experience, & Accountability (20%)
• Workplace Safety (20%)
• Workforce Development (20%)
• Social Equity & Sustainability (20%)
• Schedule of Pricing/Cost (20%)
Staff recommends that City Council approve a contract with Watertap, Inc. for this service. Watertap, Inc. complies with the City’s Non-Discrimination, Conflict of Interest and Living Wage ordinances.
This contract was bid with the understanding that it could be extended for one (1) additional 2-year term at the mutual consent of the City and the Contractor with a one-time cost escalator of 3%. This Resolution would authorize the City Administrator to approve such an extension.
Budget/Fiscal Impact: Funding is available in the approved FY25 Water System Operation and Maintenance Budget and will be available in subsequent budgets if approved by council.
Watertap, Inc. complies with the City’s Non-Discrimination and Living Wage Ordinances.
Staff
Prepared by: Paul Matthews, Public Works Manager
Reviewed by: Sue F. McCormick, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Isolation of water mains is periodically needed to replace inoperable valves, install fire hydrants or perform emergency repairs;
Whereas, Installation of line stops and insertable valves enables this work to be performed with minimal interruption of water service;
Whereas. One (1) proposal from Watertap, Inc. was received by Purchasing on July 26, 2024;
Whereas, Watertap, Inc. is highly qualified to perform the work identified in RFP 24-42;
Whereas, The term of the proposed contract with Watertap, Inc. is for two years and up to $350,000.00, subject to the availability of funding; and
Whereas, Watertap Inc. complies with the City’s Non-Discrimination, Conflict of Interest and Living Wage Ordinances;
RESOLVED, That Council approve a (two) 2-year construction contract with Watertap Inc. for Watermain Line Stops and Insertable Valves (RFP 24-42) not-to-exceed $350,000.00 and subject to the availability of funding;
RESOLVED, That the City Administrator be authorized to extend the agreement for one (1) two-year period subject to a one-time 3% increase in unit prices providing both parties agree to an extension and subject to the annual appropriation of funds;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this resolution, including issuing temporary and permanent Traffic Control Orders and night work authorizations as required for the construction of the project.