Title
Resolution to Approve a Construction Contract with E.T. MacKenzie Company for the Yorkshire, Independence, and Medford Water Main Replacement Project (RFP 24-17; $2,799,900.00) and to Appropriate $1,616,584.00 in Contributing Funds (8 Votes Required)
Memorandum
Attached for your review and approval, please find a resolution to approve a construction contract between the City of Ann Arbor and E.T. MacKenzie Company in the amount of $2,799,900.00 for the Yorkshire, Independence, and Medford Water Main Replacement Project (RFP 24-17).
The scope of this project includes watermain replacement and street resurfacing at the following locations:
• Yorkshire Road from Nottingham Road to Dorchester Road
• Independence Blvd from Nottingham Road to Manchester Road
• Medford Road from Manchester Road to Nottingham Road
• Medford Court from Medford Road to the cul-de-sac end
The construction of the project is scheduled to begin in June 2024 and continue through September 2024.
Engineering staff supervised the creation of plans and contract documents and bid the project through the City’s Procurement Unit. On March 28, 2024, three (3) proposals were received for this work. A selection committee comprised of Public Services staff reviewed the proposals and determined which bidder was the Best Value based on the criteria in ORD-21-41:
• Qualifications, Experience, & Accountability (20%)
• Workplace Safety (20%)
• Workforce Development (20%)
• Social Equity & Sustainability (20%)
• Schedule of Pricing/Cost (20%)
After reviewing and scoring the proposals, staff ranked the responding firms in the following order:
1. E.T. MacKenzie Company
2. Bailey Excavating, Inc.
3. DiPonio Contracting, LLC.
E.T. MacKenzie Company received the highest score among the proposals reviewed by the selection committee. Therefore, staff recommend approval of the contract for this project with E.T. MacKenzie Company. E.T. MacKenzie Company complies with the City’s Non-Discrimination and Living Wage ordinances.
Budget/Fiscal Impact: This project is included in the Capital Improvements Plan (UT-WS-24-05 and TR-SC-25-13). The estimated total cost of the project is $3,558,567.00. Funding for the project is included in the approved capital budgets of the Water Supply System, Stormwater Fund, and Street, Bridge, and Sidewalk Millage.
Fund Project Cost
Water Supply System Fund $1,941,983.00
Bridge, Sidewalk, and Street Millage Fund $1,431,183.00
Stormwater Fund $ 185,401.00
Total $3,558,567.00
Staff
Prepared by: Nicholas S. Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The existing water mains in the project area have been identified as needing upgrade or replacement;
Whereas, Funding for the project is included in the approved capital budgets of the Water Supply System Fund, Stormwater Fund, and Street, Bridge, and Sidewalk Millage Fund;
Whereas, The City of Ann Arbor received three (3) proposals for this work on March 28, 2024, and E.T. MacKenzie Company received the highest score among the proposals reviewed by the selection committee; and
Whereas, It is now necessary to enter into a contract with E.T. MacKenzie Company for the performance of this work;
RESOLVED, That City Council approves a construction contract with E.T. MacKenzie Company in the amount of $2,799,900.00 for the Yorkshire, Independence, and Medford Water Main Replacement Project (RFP 24-17);
RESOLVED, That $1,431,183.00 be appropriated from the Street, Bridge, and Sidewalk Millage Fund Capital Budget to the Yorkshire Road, Independence Road, and Medford Road Water Main Project, thereby increasing the project revenue and expenditure budgets;
RESOLVED, That $185,401.00 be appropriated from the Stormwater Fund Capital Budget to the Yorkshire, Independence, and Medford Water Main Replacement Project, thereby increasing the project revenue and expenditure budgets;
RESOLVED, That a contingency amount of $280,000.00 be established within the project budget and that the City Administrator be authorized to approve construction change orders not to exceed that amount, in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City make the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended: that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this resolution, including issuing temporary and permanent Traffic Control Orders and night work authorizations as required for the construction of the project.