Title
Resolution to Amend the Police Unit Safety Services FY 2017 Budget by Appropriating Funds from the General Fund’s Fund Balance ($39,752.50) and to Approve the Purchase of Five Police Patrol Vehicles from Berger Chevrolet (Oakland County Bid - $182,236.50) (8 Votes Required)
Memorandum
The attached resolution authorizes the purchase of five 2017 Chevrolet Tahoe 4WD Police Patrol vehicles at $36,447.30 each for a total of $182,236.50 from Berger Chevrolet, Grand Rapids, Michigan.
The police patrol vehicles listed on this resolution will replace vehicles that have reached the 80,000 miles or the 6 years in service limit in the next year. The City’s labor contracts with the Ann Arbor Police Officers Association and the Ann Arbor Police Supervisors require that vehicles used by their members will not be driven more than 80,000 miles or 6 years, whichever comes first.
The Chevrolet Tahoe police package vehicle is built specifically for sale to law enforcement agencies and is not available to the public. The Police Unit of the Safety Services Area is evaluating the Chevrolet Tahoe and the Ford Police Interceptor - Utility vehicle to determine which vehicle best meets the needs of the department. While a Chevrolet Tahoe is $9,769.00 more expensive than a Ford Police Interceptor - Utility, the Tahoe offers a number of additional benefits as a police patrol vehicle.
Due to the amount of equipment that is installed in a police patrol vehicle, it is increasingly difficult for the larger officers to fit in the smaller vehicles. This is especially difficult when attempting to double up officers (2/vehicle). An additional concern is the ability to safely fit and transport an arrestee as the protective divider between the front and rear seats significantly reduces available seating space.
Keeping a small contingent of the larger vehicles in the police fleet will ensure that the department can deploy officers in the most advantageous way while not compromising the safety of those larger individuals taken into custody.
The Fleet Fund has collected $142,484.00 for the replacement of these vehicles and the Police Unit of Safety Services will need to fund the additional $39,752.50 as a result of the vehicle change. A budget amendment from the General Fund’s fund balance in the amount of $39,752.50 is requested for the Police Unit Safety Services FY17 budget.
With an upgraded patrol vehicle and an increase in purchase price, the replacement cost collected by Fleet Services for the upgraded vehicles will result in increased operating costs to the Police budget. Beginning in the FY18, the combined annual replacement costs for these five vehicles will increase operating costs by $13,837.00.
The Fleet and Facilities Unit reviewed the bids of the Cooperative Purchasing Programs of the State of Michigan, Oakland County, and Macomb County. Berger Chevrolet was the lowest responsive bidder to the Oakland County bid.
Berger Chevrolet complies with the requirements of the City’s non-discrimination ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
James Baird, Chief of Police
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Fleet and Facilities Unit needs to purchase replacement vehicles for the City’s fleet;
Whereas, Berger Chevrolet, Grand Rapids MI, is the lowest responsive bidder to the Oakland County Cooperative Bid program; and
Whereas, Berger Chevrolet complies with the requirements of the City’s Non-Discrimination Ordinances.
RESOLVED, That the City Council approves an amendment to the Police Unit Safety Services FY 2017 budget by appropriating $39,972.50 from the General Fund’s Fund Balance;
RESOLVED, That City Council approve the issuance of a purchase order to Berger Chevrolet for the purchase of five 2017 Chevrolet Tahoe 4WD Police Package vehicles at $36,447.30 each for a total amount of $182,236.50;
RESOLVED, That funds for the purchase of these vehicles come from the FY17 Fleet Services Budget ($142,264.00) and the FY17 Police Unit Safety Services Budget ($39,972.50);
RESOLVED, That the vehicles being replaced (nos. 0081, 0343, 0344, 0347 and 0351) be sold at the next City vehicle auction held after the vehicles are removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.