Title
Resolution to Approve Amendment No. 2 to the Professional Services Agreement with Environmental Consulting and Technology, Inc. for the Sister Lakes Stormwater Retrofit Project Engineering Design Services ($9,500.00)
Memorandum
Attached for your review and approval is a resolution to authorize an Amendment to the Professional Services Agreement with Environmental Consulting and Technology, Inc. (ECT) for the Sister Lakes Stormwater Retrofit Project Engineering Design.
Budget/Fiscal Impact
Funding for the project is incorporated into the City’s Capital Improvement Plan (CIP) as project UT-ST-16-11, and is included in the approved Stormwater capital budget. Long term maintenance associated with the proposed work would be funded by the Stormwater operations and maintenance budget.
Background
The City issued a Request for Proposal (RFP #976) in June 2016 for design services to provide water quality improvements, conveyance modifications, and ecological habitat improvements to First Sister Lake. The proposal received from ECT and a pre-award meeting with their staff demonstrated the firm’s understanding of the project scope and its technical qualifications to complete the design services.
In August 2016, ECT was administratively authorized to provide design services for a fee of $19,997.00. Based on input received from numerous neighbors at a neighborhood meeting in October, survey work and wetland delineation were expanded to include an additional area adjacent to First Sister Lake. This work was included in Amendment No. 1, which was approved administratively for an amount of $2,400.00; bringing the total project authorization to $22,397.00.
Additional neighborhood meetings were held in February and April 2017. Based on citizen input at those meetings, staff recommends broadening the scope of services to provide additional topographic survey, wetland delineation, soil investigation, and detailed design to treat stormwater entering First Sister Lake from four storm outfalls. The original project scope included a single outfall. The fee for the additional scope of work is $9,500.00; which would bring the total authorized amount to $31,897.00.
ECT complies with the City’s non-discrimination and Living Wage approval ordinances.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus City Administrator
Body
Whereas, Environmental Consulting and Technology, Inc. (ECT) has been authorized to provide professional services for the Sister Lakes Stormwater Retrofit Project Engineering Design;
Whereas, The project will provide water quality improvements and enhance the ecological habitat in First Sister Lake;
Whereas, Citizen input, with staff support, recommends that the project design be expanded to incorporate four stormwater outfalls;
Whereas, ECT complies with the City’s Non-Discrimination and Living Wage Ordinances; and
Whereas, The funds for this Amendment to the Professional Services Agreement are available within the approved Stormwater Fund Capital Budget;
RESOLVED, That Amendment No. 2 to the Professional Services Agreement with ECT Advisors, Inc. in the amount of $9,500.00 be approved for Professional Engineering Services for the Sister Lakes Stormwater Retrofit Project Engineering Design, for a total authorized amount of $31,897.00;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said amendment after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.